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Instructions to authors

Please note that the journal requires authors to complete their copyright licence to publish form online

Manuscripts for Archives of Clinical Neuropsychology should be submitted online. Once you have prepared your manuscript according to the instructions below, please visit the online submission Web site. Use the Web site to upload your files both as individual word-processing and graphics files, and as a single PDF with graphics included. Instructions on submitting your manuscript online can be viewed here.

Please read these instructions carefully and follow them strictly. In this way you will help ensure that the review and publication of your paper are as efficient and quick as possible. The editors reserve the right to return manuscripts that are not in accordance with these instructions. Papers must be clearly and concisely written in English.

Please note that all authors may upload their accepted manuscript PDF to institutional and/or centrally organized repositories (including PubMed Central), but must stipulate that public availability be delayed until 12 months after first online publication in the journal. For National Institute of Health (NIH) grantees this means that publishing in Archives of Clinical Neuropsychology is fully compliant with the NIH Public Access policy. For full information about this journal's self-archiving policy, please visit our Author Self-Archiving policy page.

In addition, Archives of Clinical Neuropsychology is offering an open access option for authors who wish to make their papers freely available online immediately. Please see the Open Access Option section below for more information.

SCOPE AND POLICY OF ARCHIVES OF CLINICAL NEUROPSYCHOLOGY

Archives of Clinical Neuropsychology, the official journal of the National Academy of Neuropsychology, publishes original contributions dealing with psychological aspects of the etiology, diagnosis, and treatment of disorders arising out of dysfunction of the central nervous system.

The journal will also consider manuscripts involving the established principles of the profession of neuropsychology: (a) delivery and evaluation of services, (b) ethical and legal issues, (c) approaches to education and training.

Preference will be given to empirical reports and key reviews. Brief research reports and commentaries on published articles (not exceeding two printed pages) will also be considered. At the discretion of the editor, rebuttals to commentaries may be in invited. Occasional papers of a theoretical nature will be considered.

The primary criterion for acceptance is scientific quality. Papers should avoid excessive use of abbreviations or jargon and should be intelligible to as wide an audience as possible. Particular attention should be paid to the Abstract, Introduction, and Discussion sections, which should clearly draw attention to the novelty and significance of the data reported. Failure to do this may result in delays in publication or rejection of the paper.

Editor-in-Chief

Dr. Gregory P. Lee, PhD, Department of Neurology, Medical College of Georgia, 1120 15th Street, Augusta, GA 30912, USA. e-mail: glee@augusta.edu.

Deputy Editor

Dr. Mike R. Schoenberg, PhD, Department of Psychiatry and Behavioral Neurosciences, University of South Florida Morsani College of Medicine, 3515 E. Fletcher Ave, Tampa, FL 33613, USA. e-mail: mschoenb@health.usf.edu

ARTICLE TYPES

The following categories of article are considered for publication in Archives of Clinical Neuropsychology:

  • conference abstracts
  • book reviews
  • brief reports
  • case studies
  • commentaries
  • policy and planning
  • presidential addresses
  • research papers
  • special articles
  • test reviews

CONFLICTS OF INTEREST

At the point of submission, Archives of Clinical Neuropsychology policy requires that each author reveal any financial interests or connections, direct or indirect, or other situations that might raise the question of bias in the work reported or the conclusions, implications, or opinions stated—including pertinent commercial or other sources of funding for the individual author(s) or for the associated department(s) or organization(s), personal relationships, or direct academic competition. When considering whether you should declare a conflicting interest or connection please consider the conflict of interest test: Is there any arrangement that would embarrass you or any of your co-authors if it was to emerge after publication and you had not declared it?

As part of the online submission process, Corresponding authors are required to confirm whether they or their co-authors have any conflicts of interest to declare, and to provide details of these. It is the Corresponding author’s responsibility to ensure that all authors adhere to this policy.

Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Potential conflicts of interest should be disclosed at the earliest possible stage and if the manuscript is accepted, conflict of interest information will be communicated in a statement in the published paper.

HAZARDS AND HUMAN OR ANIMAL SUBJECTS

If the work involves chemicals, procedures or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript. If the work involves the use of animal or human subjects, the author should ensure that the manuscript contains a statement that all procedures were performed in compliance with relevant laws and institutional guidelines and that the appropriate institutional committee(s) have approved them. Authors should include a statement in the manuscript that informed consent was obtained for experimentation with human subjects. The privacy rights of human subjects must always be observed.

PREPARATION OF MANUSCRIPTS

Manuscripts should be prepared carefully according to the American Psychological Association Manual of Style (6th ed). The most important rule of good style is to be consistent throughout a manuscript. Manuscripts accepted for publication must conform strictly to these style guidelines, and the editor reserves the right to make appropriate changes. If a manuscript is not in suitably usable condition, the editor reserves the right to postpone or refuse publication or request retyping.

Italics are not to be used for expressions of Latin origin, for example, in vivo, et al., per se. Use decimal points (not commas); use a space for thousands (10 000 and above). Please avoid full justification, i.e., do not use a constant right-hand margin. Ensure that each new paragraph is clearly indicated. Present tables and figure legends on separate pages at the end of the manuscript. If possible, consult a recent issue of the journal to become familiar with layout and conventions. Number all pages consecutively.

Manuscripts should be in their final form when they are submitted, so that proofs require only correction of typographical errors. All parts of the manuscript (except figures) should be double-spaced throughout and should be in a word-processing file.

Sections of the manuscript

Manuscripts should be subdivided into the following sequence of sections:

  • Title page
  • Structured Abstract
  • Keywords
  • Introduction
  • Methods
  • Results
  • Discussion
  • Funding
  • Acknowledgements
  • References
  • Tables
  • Legends to figures
  • Figures (if not in a graphic-type file like PDF, tif, eps, etc.)
  • Supplementary data

Length of manuscript

While papers may be of any length required for the concise presentation and discussion of the data, succinct and carefully prepared papers are favored both in terms of impact as well as in readability.

The Brief Report format may be appropriate for empirically sound studies that are limited in scope, contain preliminary, novel findings that need further replication, or represent replications and extensions of prior published work. A maximum of 2,500 words (not including abstract, tables, figures, or references) and a 150 word abstract, with a maximum of two tables or two figures, or one table and one figure, and 20 references is permitted.

General format

All sections of the manuscript must be double-spaced. Margins of 1 inch should be left at the sides, top, and bottom of each page. Number each page centered at the bottom (Title Page is 1). Italicize words and letters to appear in italics. Clearly identify unusual or handwritten symbols and Greek letters. Differentiate between the letter O and zero, and the letters I and l and the number 1. Each table and figure must be called out in the text.

Title page

The title should be short, specific, and informative. The first name, initial(s), and surname of each author should be followed by his or her department, institution, city with postal code, and country at the time the work was conducted. Email address, phone and fax numbers of the corresponding author should also be provided. Any changes of address may be given in numbered footnotes. The author to whom proofs and reprints should be addressed should be indicated. Please provide a running title of not more than 60 characters. If the submission includes supplementary data (see below) indicate this on the title page and list the supplementary data items submitted.

Abstract

The second page of every manuscript must contain the structured Abstract, which should not exceed 250 words. The Abstract should include each of the following sections:
• Objective: A brief statement of the purpose of the study
• Method: A summary of the participants as well as descriptions of the study design, procedures, and specific key measures.
• Results: A summary of the key findings, including specific results of significance testing to the extent that space allows
• Conclusions: Clinical and theoretical implications of the findings as space allows.

Abbreviations and reference citations should be avoided.

Key words

Up to six key words, which will appear after the abstract, should be included below the title, each separated by a semicolon (;). Keywords should be selected from the APA list of index descriptors, unless otherwise agreed with the Editor. Thus, please give them careful consideration.

Funding

Details of all funding sources for the work in question should be given in a separate section entitled 'Funding'. This should appear before the 'Acknowledgements' section.

The following rules should be followed:

• The sentence should begin: ‘This work was supported by …’

• The full official funding agency name should be given, i.e. ‘National Institutes of Health’, not ‘NIH’ (full RIN-approved list of UK funding agencies) Grant numbers should be given in brackets as follows: ‘[grant number xxxx]’

• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers xxxx, yyyy]’

• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)

• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [hfygr667789].’

Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.html for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.

Crossref Funding Data Registry
In order to meet your funding requirements authors are required to name their funding sources, or state if there are none, during the submission process. For further information on this process or to find out more about the CHORUS initiative please click here.

Acknowledgments

These should be included at the end of the text and not in footnotes. Personal acknowledgments should precede those of institutions or agencies.

References

This journal follows American Psychological Association Manual of Style (6th ed.) as a guide for style and citation. Authors are responsible for the accuracy of the references. Published articles and those in press (state the journal which has accepted them and enclose a copy of the manuscript) may be included. In the text, a reference should be cited by author and date. Not more than six authors may be cited per reference; if there are more than six authors, use et al in the in-text parenthetical citation.

At the end of the manuscript, the citations should be typed in alphabetical order, with the authors' surnames preceding initials. References should include, in the following order: authors' names, year, complete title of the article, journal title, volume number, inclusive page numbers, and (for books only) name and address of publisher. The name of the journal should be italicized and appear in full. References will appear in type as below:

  • Cary, C. L., Woods, S. P., Rippeth, J. D., Heaton, R. K., & Grant, I. (2006). Prospective memory in HIV-1 infection. Journal of Clinical and Experimental Neuropsychology, 28, 536–548.
  • Park, D. C. & Kidder, D. P. (1996). Prospective memory and medication adherence. In M. Brandimonte, G. O. Einstein, & M. A. McDaniel (Eds.), Prospective memory: Theory and applications (pp. 369–390). Mahwah, NJ: Lawrence Erlbaum Associates Publishers.
  • Lanktree, C., & Briere, J. (1991). Early data on the Trauma Symptom Checklist for Children. Paper presented at the meeting of the American Professional Society on the Abuse of Children, San Diego, CA.

Personal communications (J Jones, personal communication) must be authorized in writing by those involved, and unpublished data should be cited as (unpublished data). Both should be used as sparingly as possible and only when the unpublished data referred to is peripheral rather than central to the topic under discussion. References to manuscripts in preparation or submitted, but not yet accepted, should be cited in the text as (B Jones and L Smith, in preparation) and should NOT be included in the list of references.

Tables

Tables should be typed on separate sheets and numbered consecutively with numbers (i.e., Table 1, Table 2, etc). Tables should be self-explanatory and include a brief descriptive title. Tables can include note(s) that appear below the table. Note(s) usually include full definitions of abbreviations that appear in the table. Footnotes are also acceptable and are indicated by lowercase letters. But footnotes should not include extensive experimental detail. Tables must be called out in the text.

Illustrations

Wherever possible, black and white figures should be submitted in their desired final size, to fit the width of a single page (i.e., 6.5 inches wide). Any text or lettering should be at least 14 points in size and should be in proportion to the overall dimensions of the drawing. The captions for figures should be typed on a separate sheet of paper, and figures must be called out in the text.

Please consult our online submission guidelines for instructions on preparing illustrations for online submission and review. Final files must be submitted at or before acceptance according to the following guidelines. Save figure files in TIFF or EPS format, using CMYK colors, with fonts embedded. For EPS submissions, please use the following fonts only: Arial, Courier, Times New Roman, Helvetica, and Symbol. Upon acceptance, submission of figures as hard copy is also acceptable.

Halftone illustrations, photographs. These should be of sufficiently high quality with respect to detail, contrast, and fineness of grain to withstand the inevitable loss of contrast and detail inherent in the printing process. Please indicate the magnification by a bar on the photograph. These illustrations must have a resolution of at least 300 dots per inch at their final size.

Line drawings. These should have clear and sharp lines. No additional artwork, redrawing, or typesetting will be done. Therefore, all labeling should be done on the original line drawing. Faint shading and stippling will be lost upon reproduction and should be avoided. Line drawings must have a resolution of at least 1200 dots per inch at their final size.

Figure legends

These should be on a separate, numbered manuscript sheet. Define all symbols and abbreviations used in the figure. Figures and legends should be intelligible without reading the text of the manuscript.

Abbreviations

Try to restrict the use of abbreviations to those listed in the American Psychological Association Manual of Style (6th ed.) and to those abbreviations that appear as word entries in Merriam-Webster’s Collegiate Dictionary. Any word you intend to abbreviate should be spelled out at first occurrence. The first spelled out occurrence should be followed by the abbreviation in parenthesis. Standard units of measurement may be used without definition in the body of the paper. Acronyms formed from phrases are unacceptable.

LANGUAGE EDITING

International authors submitting manuscripts to ARCLIN who desire assistance with statistical consulting and English language editing may take advantage of the free services offered through the Research and Editing Consulting Program (RECP) within the International Neuropsychological Society's International Liaison Committee by contacting Mary Beth Spitznagel, Ph.D., by e-mail: mspitzna@kent.edu

Language editing, if your first language is not English, to ensure that the academic content of your paper is fully understood by journal editors and reviewers is optional. Language editing does not guarantee that your manuscript will be accepted for publication. For further information on this service, please click here. Several specialist language editing companies offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.

SUBMISSION OF MANUSCRIPTS

Authors should submit manuscripts electronically at http://mc.manuscriptcentral.com/arclin.

Submission of a paper implies that it reports unpublished work and that it is not under consideration for publication elsewhere. If previously published tables, illustrations, or more than 200 words of text are to be included, then the copyright holder's written permission must be obtained. Copies of any such permission letters should be faxed to Oxford University Press, Archives of Clinical Neuropsychology, at +44 (0) 1865 355939 immediately upon the paper's acceptance, referencing the manuscript number assigned by the online submission Web site.

Manuscripts submitted will receive a blind review by at least two editorial consultants. Therefore, the cover page alone should contain any information relevant to the authorship of the manuscript. Authors should ensure that the paper itself contains no footnotes or statements which allow the reviewer to identify the author.

Brief reports will receive the same blind review as other manuscripts. However, due to the fact that they represent a replication or a specialized topic, the paper will not be accepted as a regular article. Authors must be willing to make an extended report of the manuscript available to readers upon request.

Preparing the files

  • When preparing your final files, please present all sections of the paper in one word-processing file, excluding illustrations. If necessary, tables may be placed in a separate word-processing file.
  • When creating and/or editing your manuscript, use the document mode (or equivalent) in the word-processor program.
  • Type the title, authors, and affiliations in the journal style (i.e., in upper and lowercase), with bold font for the title and authors.
  • The text should be typed unjustified, without hyphenation (except for compound words) and at double line spacing.
  • Headings should be typed as follows: main (section) headings in bold upper and lowercase; subheadings in italic upper and lowercase letters with the text beginning on the next line; sub-subheadings in italic upper and lowercase letters with the text continued on the same line.
  • Indexing flags should not be included in the text.
  • Enter only one space at the end of sentences and after commas, semicolons, and colons. No space should be inserted before these punctuation marks.
  • Do not use lowercase l (ell) for 1 (one) or O for 0 (zero). These may look interchangeable but they have different electronic values.
  • Check the final copy of your paper carefully because spelling mistakes, inconsistencies, and errors will be faithfully translated into the typeset copy.

SUPPLEMENTARY DATA

Supplementary data can be made available by the publisher as online-only content linked to the online manuscript.

Definition
Supplementary data is supporting material that cannot be included in the printed version for reasons of space and is not essential for inclusion in the full text of the manuscript but would nevertheless benefit the reader. It should not be essential to understanding the conclusions of the paper but should contain data that is additional or complementary and directly relevant to the article content.

Examples
More detailed methods, extended data sets/data analysis, tables, or additional figures (including color).

It is standard practice for appendices to be made available online-only as supplementary material. All text and figures must be provided in suitable electronic formats. All material to be considered as supplementary material must be submitted at the same time as the main manuscript for peer review. It cannot be altered or replaced after the paper has been accepted for publication, and will not be edited. Please indicate clearly the material intended as supplementary material upon submission. Also ensure that the supplementary material is referred to in the main manuscript where necessary, for example as "(see Supplementary Material)" or "(see Supplementary Figure 1)."

Process
All material to be considered as supplementary data must be submitted at the same time as the main manuscript for peer review. Please indicate clearly the material intended as supplementary data upon submission. On the Title Page of the submitted manuscript indicate that supplementary data is included and list the items. Also ensure that the supplementary data is referred to in the main manuscript at an appropriate point in the text. It must be supplied to the production department with the article for publication, not at a later date. It cannot be altered or replaced after the paper has been accepted for publication.

Files for supplementary data should be clearly marked as such and be accompanied by a summary of the file names and types.

Please note that supplementary data will not be copyedited, so ensure that it is clearly and succinctly presented and that the style of terms conforms with the rest of the paper. Also ensure that the presentation will work on any Internet browser.

Acceptable formats
A maximum of 5 files is acceptable to make up the supplementary data unit for an article. The maximum size per file should not exceed 2 MB (though text files should be a great deal smaller), and files must be as small as possible so that they can be downloaded quickly. An HTML index page is usually created to link the supplementary data file(s) to the article. Please provide short (2-4 word) titles for each individual file---these will be used to create links to the files from the index page.

Recommendations

1. Pick a common cross-platform (PC, Mac, Linux/UNIX, etc.) format for your supplementary data to allow the greatest access for your readers.

2. Provide text files in portable document format (.pdf), Microsoft Word (.doc), HTML (.html), or rich text format (.rtf). Files supplied in Word or RTF may be used to create a PDF file.

3. Provide spreadsheet files in Microsoft Excel (.xls) or CSV (.csv) format.

4. Provide image files as tagged image format (.tif), graphic image format (.gif), or JPEG (.jpg). Images should be a maximum size of 640 x 480 pixels (9 x 6.8 inches at 72 pixels per inch).

5. The most commonly accessible format for audio clips is .mp3. Though not recommended, QuickTime, RealMedia, and Windows Media file formats are also acceptable.

6. The preferred and most common format for movie clips is MPEG Movie (.mpg), though QuickTime Video (.mov) and Microsoft AVI Video (.avi) formats are also acceptable.

If you require further help or information regarding submission or preparation of supplementary data, please contact the production editor for Archives of Clinical Neuropsychology.

COPYRIGHT

It is a condition of publication in the journal that authors grant an exclusive license to Oxford University Press. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be disseminated as widely as possible. As part of the license agreement, authors may use their own material in other publications, provided that the journal is acknowledged as the original place of publication and Oxford University Press is acknowledged as the publisher.

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

OPEN ACCESS OPTION FOR AUTHORS

Archives of Clinical Neuropsychology authors have the option to publish their paper under the Oxford Open initiative initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in Archives of Clinical Neuropsychology can use the following Creative Common licence for their articles:

• Creative Commons Non-Commercial licence (CC BY-NC)

Please click here for more information about the Creative Commons licences.

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

Regular charge - £2000/ $3200 / €2600

Reduced Rate Developing country charge* - £1000 / $1600 / €1300

Free Developing country charge* - £0 /$0 / €0

*Visit our developing countries page (click here for a list of qualifying countries).

Please note that these charges are in addition to any colour charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution and ensure you account for your own local VAT correctly.

Please see these guidelines for reuse of Oxford Open content.

PROOFS

Authors are sent page proofs. To avoid delays in publication, proofs should be checked immediately for typographical errors and returned within 48 hours by email. Alternatively, you can fax the corrections to +44 (0) 1865 355939. Essential changes of an extensive nature may be made only by insertion of a Note added in proof. A charge will be made to authors who insist on amendment within the text at the page-proof stage. Excessive alterations may delay publication of the article to a subsequent issue.

The Publisher reserves the right to proceed with publication if corrections are not communicated within 2 days of receipt of the proofs. Should there be no corrections, please confirm this.

OFFPRINTS

The journal will provide a URL to authors for free electronic access to the published version of the article.

Offprints can be ordered using the Oxford Journals Author Services site.

Late orders submitted after the journal is printed (reprints) are subject to increased prices. You will be issued an invoice at the time of publication.Orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU, you or your institution should account for VAT by way of a reverse charge. Please provide us with your or your institution’s VAT number.

ADVANCE ACCESS

Advance Access allows for papers to be published online soon after they have been accepted for publication – reducing the time between submission and publication. Articles posted for Advance Access have been copyedited and typeset but not yet paginated for inclusion in a specific issue of the journal. Appearance in Advance Access constitutes official publication, with full-text functionality, and the Advance Access version can be cited by a unique DOI (Digital Object Identifier). The final manuscript is then paginated into an issue, at which point it is removed from the Advance Access page. Both versions of the paper continue to be accessible and citable.

AUTHOR SELF-ARCHIVING/PUBLIC ACCESS POLICY

For information about this journal's policy, please visit our Author Self-Archiving policy page.

PERMISSIONS FOR ILLUSTRATIONS AND FIGURES

Permission to reproduce copyright material, for print and online publication in perpetuity, must be cleared and if necessary paid for by the author; this includes applications and payments to DACS, ARS, and similar licensing agencies where appropriate. Evidence in writing that such permissions have been secured from the rights-holder must be made available to the editors. It is also the author's responsibility to include acknowledgements as stipulated by the particular institutions. Oxford Journals can offer information and documentation to assist authors in securing print and online permissions: please see the Guidelines for Authors section. Information on permissions contacts for a number of main galleries and museums can also be provided. Should you require copies of this, please contact the editorial office of the journal in question or the Oxford Journals Rights department.

Third-Party Content in Open Access papers
If you will be publishing your paper under an Open Access licence but it contains material for which you do not have Open Access re-use permissions, please state this clearly by supplying the following credit line alongside the material:

Title of content
Author, Original publication, year of original publication, by permission of [rights holder]

This image/content is not covered by the terms of the Creative Commons licence of this publication. For permission to reuse, please contact the rights holder.

ETHICS

Oxford Journals, publisher of Archives of Clinical Neuropsychology, is a member of the Committee on Publication Ethics (COPE), and the journal strives to adhere to the COPE code of conduct and guidelines. For further information see http://www.publicationethics.org.uk.

Archives of Clinical Neuropsychology expects that authors will observe high standards with respect to publication ethics. For example, the following practices are unacceptable: (1) falsification or fabrication of data, (2) plagiarism, including duplicate publication of the authors' own work, in whole or in part without proper citation, (3) misappropriation of the work of others such as omission of qualified authors or of information regarding financial support. Allegations of unethical conduct will be discussed initially with the corresponding author. In the event of continued dispute the matter will be referred to the author's institution and funding agencies for investigation and adjudication.

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