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# Instructions and Notes for Authors and other Contributors

Please note that the BJSW aims to accept the highest quality articles. With our high number of submissions we anticipate an acceptance rate of 10% of all submitted articles.

1. For guidelines for authors and reviewers on criteria used for judging papers, please check Guidelines for authors and reviewers .
2. For information and instructions on manuscript submission please check here .

3. The Journal appears eight times a year and publishes a wide variety of articles relevant to social work in all its aspects. Original articles are considered on any aspect of social work practice, research, theory and education. Major articles should not exceed 7000 words in length, excluding the abstract, but including references, tables and figures. In addition, shorter articles are welcomed. Short replies to published articles (maximum 1500 words) can be published if thought by the editor (s) to be of interest to the readership.

4. Research notes providing a digest of research findings can be considered, but should not exceed 2500 words. Unsolicited critical commentaries are not accepted but ideas for critical commentaries should be submitted to the editor (s) for consideration.

5. Although the bulk of the Journal's readership is within the UK the BJSW also has a substantial international readership and papers from overseas are welcomed. In considering papers for publication the Journal's reviewers (normally two) take into account not only intrinsic merit, but readability and interest to the range of Journal readers. Assessment is anonymous. Please refer to any self-citations as 'author's own' in both text and bibliography until publication.

6. Authors' responsibilities Authors are required to ensure the integrity of their manuscripts and, where research is being reported, to demonstrate that this conforms to internationally accepted ethical guidelines and relevant professional ethical guidelines. An ethics statement must be included in the Methods section of the paper confirming that the study has been approved by an institutional review board or committee and that all participants have provided either verbal or written consent. For further information about the journal’s Code of Practice please check here

7. Preparation of manuscripts

• Articles must be word processed, ideally using Microsoft Word, for uploading to Manuscript Central, and should be double-spaced throughout allowing good margins. Authors will also need to supply a title page, uploaded separately to the main text of their manuscript. This must include the article title, authors' names and affiliations, and corresponding author's full contact details, including email address, plus any sources of funding and acknowledgements if appropriate. The final version of the manuscript will need to include the article title, abstract, keywords and subject categories, body of text, references, figures and tables. Spelling must be consistent within an article, following British usage (Shorter Oxford English Dictionary). Spelling in references should follow the original. Please refer to any self-citations as 'author's own' in both text and bibliography until publication." ie (Authors' own, 2007). Please put these at the beginning of the reference list so that there is no alphabetic clue as to name spelling. This will ensure anonymity.

• The following format and conventions should be observed:

1. References : Authors are asked to pay particular attention to the accuracy, punctuation and correct presentation of references. In-text references should be cited by giving the author's name, year of publication (Smith, 1928) and specific page numbers after a direct quotation. In-text lists of references should be in chronological order. A reference list should appear at the end and should include only those references cited in the text. References should be double spaced, arranged alphabetically by author, and chronologically for each author. Publications for the same author appearing in a single year should use a,b,c etc. Please indicate secondary references.

• BOOK : Kelly, L. (1988) Surviving Sexual Violence , Cambridge, Polity.
• BOOK CHAPTER : Fletcher, C. (1993) 'An agenda for practitioner research', in Broad, B. and Fletcher, C. (eds), Practitioner Social Work Research in Action , London, Whiting and Birch.
• JOURNAL ARTICLE : Wilson, K. and Ridler, A. (1996) 'Children and literature', British Journal of Social Work , 26 (1), pp. 17-36.
• MULTI-AUTHOR ARTICLE : Where there are more than two authors, the reference within the text should be cited as Smith et al. and the date, but in the reference list the names of all the authors should be included.
• ADVANCE ACCESS PAPERS : Papers published in Advance Access are citable using the DOI and publication date:

Munro, E. R., Holmes, L. and Ward, R. 'Researching vulnerable groups: ethical issues and the effective conduct of research in local authorities', British Journal of Social Work Advance Access published July 18, 2005, doi:10.1093/bjsw/bch220.

The same paper in its final form would be cited:

Munro, E. R., Holmes, L. and Ward, R. 'Researching vulnerable groups: ethical issues and the effective conduct of research in local authorities', British Journal of Social Work , 35(7), pp. 1024-1038. First published July 18, 2005, doi:10.1093/bjc/azh035.
2. Footnotes : Footnotes expanding content are not admitted.

3. Appendices : Appendices are not admitted.

4. Statistics : Follow the guidance given here .

5. Guidance on writing the abstract Authors and reviewers are asked to pay particular attention to the content and structure of abstracts. The abstract must summarise the whole article. As many prospective readers will now search electronic databases of abstracts to find relevant material, the abstract is crucial for them in deciding whether or not to seek a copy of the full text. Structured abstracts with headings are not required, but all abstracts should normally contain a summary of the context, methods, results (findings) and brief discussion of the implications for social work policy or practice, interpreting these as appropriate according to the type of paper.

• • For an empirical paper the methods section of the abstract should normally include the research design or theoretical approach and summary information about the sample, data collection method and method of analysis.
• For a literature review the methods section of the abstract should normally include a summary of the methods used to identify and appraise included studies and the approach to synthesis (for example meta-analysis of quantitative studies, meta-synthesis of qualitative studies or narrative review of studies with varying methods).
• For a theoretical paper the abstract should normally include a summary of the key theoretical and conceptual areas that are explored, making it clear how these are being added to or challenged. Quotations or citations should not be included in an abstract. The abstract should be 150 to 200 words in length.
6. Keywords Authors and reviewers are asked to pay particular attention to the keywords attributed to articles. Searching using keywords in databases is becoming increasingly common as a way of finding relevant material. Hence authors, reviewers and editors need to consider how the keywords appended to articles facilitate accurate indexing on databases and precise searching by users from different societies, cultures and jurisdictions across the world. Authors are encouraged to use as keywords those in the existing BJSW data base giving consideration to the most relevant index terms used in the major relevant databases such as Social Care Online, Medline and PsycInfo.

7. Supplementary Material Only directly relevant material should be included in the full text of manuscripts. Supporting materials which are not essential in the full text, but would nevertheless benefit the reader, can be considered for publishing as online-only supplementary data. Supplementary data should be submitted for review, in a separate file from the manuscript. Authors should ensure that supplementary data is labelled appropriately and is referred to in the main manuscript at an appropriate point in the text.

8. It is a condition of publication in the Journal that authors grant an exclusive licence to The British Association of Social Workers. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. As part of the licence agreement, authors may use their own material in other publications provided that the Journal is acknowledged in writing as the original place of publication and Oxford University Press as the publisher. The licence to publish form will be issued through Manuscript Central on acceptance of the manuscript.

9. Permission to reproduce copyright material, for print and online publication in perpetuity, must be cleared and if necessary paid for by the author; this includes applications and payments to DACS, ARS and similar licencing agencies where appropriate. Evidence in writing that such permissions have been secured from the rights-holder must be made available to the editors. It is also the author's responsibility to include acknowledgements as stipulated by the particular institutions. Oxford Journals can offer information and documentation to assist authors in securing print and online permissions: please see here . Information on permissions contacts for a number of main galleries and museums can also be provided. Should you require copies of this then please contact the Oxford Journals Rights department .

10. Third-Party Content in Open Access papers
If you will be publishing your paper under an Open Access licence but it contains material for which you do not have Open Access re-use permissions, please state this clearly by supplying the following credit line alongside the material:

Title of content ; author, original publication, year of original publication, by permission of [rights holder]. This image/content is not covered by the terms of the Creative Commons licence of this publication. For permission to reuse, please contact the rights holder.

11. Articles submitted are normally sent to two reviewers and a decision is made by the editors in the light of their comments.

12. The Editorial Board do not hold themselves responsible for views expressed.

13. Language Editing Particularly if English is not your first language, before submitting your manuscript you may wish to have it edited for language. This is not a mandatory step, but may help to ensure that the academic content of your paper is fully understood by journal editors and reviewers. Language editing does not guarantee that your manuscript will be accepted for publication.

14. Electronic submission of figures Figures should be provided in high resolution .tif format of at least 300 d.p.i. at the final print size for colour figures and photographs, 600 d.p.i for combination halftones (line drawings, charts/graphs and at 1200 d.p.i. for black and white drawings. Digital colour art should be submitted in CMYK rather than RGB format, as the printing process requires colours to be separated into CMYK and this conversion can alter the intensity and brightness of colours. Colour figures will appear online within the pdf of the paper at no charge if requested by the author. All figures/photographs will appear in print in black and white.

15. Offprints Authors will receive electronic access to their paper free of charge. Printed offprints may be purchased in multiples of 100. Rates are indicated on the order form which must be returned with the proofs. Orders for printed offprints received after the deadline will be subject to a 100% surcharge.

## BOOKS FOR REVIEW

Books for review should be sent to:

Angie Bartoli and Sue Kennedy

BJSW Book Review Editors
Delapre Building (Park Campus)
University of Northampton
Northampton
NN2 7AL

Book reviews are commissioned by invitation only. Please mark books to be considered for review specifically for the attention of the BJSW Book Review Editor.

It is a condition of publication in the Journal that authors grant an exclusive licence to Oxford University Press. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In granting the licence, authors may use their own material in other publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance. In consideration for granting the exclusive licence, the publisher will supply the author with free access to their article. The free URL allows readers free access to the full text of your paper whether or not they are a subscriber to the journal. It is the author’s responsibility to obtain permission to quote material from copyright sources.

OPEN ACCESS OPTION FOR AUTHORS
BJSW authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in BJSW can use the following Creative Commons licences for their articles:
• Creative Commons Attribution licence (CC BY)
• Creative Commons Non-Commercial licence (CC BY-NC)
• Creative Commons non-Commercial No Derivatives licence (CC BY-NC-ND)

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

Regular charge - £1850/ $3000 / €2450 List B Developing country charge* - £925 /$1500 / €1225
List A Developing country charge* - £0 /\$0 / €0
*Visit our Developing Countries page for a list of qualifying countries

Please note that these charges are in addition to any colour/page charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

## CONFLICT OF INTEREST POLICY

### Editors

• Submission by Editor
Submission by the Editor or Co-Editor is not permitted.
• Submission by author at same institution as an Editor
A paper submitted by an author who is at the same institution as the Editor or one of the Co-Editors will be handled by one of the other Co-Editors or by an Associate Editor who is not at that institution. The Editor or Co-Editor who is at the same institution as the author will not be involved in selecting referees or making any decisions on the paper.
• General policy
If the Editor or Co-Editors or Review Editor feel that there is likely to be a perception of a conflict of interest in relation to their handling of a submission or book for review, they will declare it to the other Editors or to the Editorial Board, and the submission or review will be handled in the same way as described above.

### Reviewers of papers

• Potential conflict of interest for reviewer
The invitation letter to reviewers includes the following paragraph: 'If you know or think you know the identity of the author, and if you feel there is any potential conflict of interest in your reviewing this paper because of your relationship with the author (e.g. in terms of close friendship or conflict/rivalry) or for any other reason, please declare it. By accepting this invitation, it is assumed there is no potential conflict of interest.' Standard policy will be not to use a reviewer if a conflict of interest has been declared, but the Editor or Co-Editors may use his/her/their discretion after consulting with one another or with the Associate Editor(s) or with the Editorial Board.

### Authors

• Sources of funding
On acceptance, authors will be asked to provide a statement declaring all sources of funding relating to their paper, and the statement will be printed on the title page or at the end of their paper.

### Review Editor

• Sending Review Editor’s own book out for review
In the case of the Review Editor’s own publications, as sole author, editor, co-editor or contributor, the Editor or one of the Co-Editors will handle the process, including the initial decision as to whether the book should be reviewed, the choice of reviewer and the decision whether to accept the review for publication. If the Editor or all Co-Editors are at the same institution as the Review Editor, then the process will be handled by an Associate Editor or by an Editorial Board member who is not at the same institution. The process will be handled in such a way that the Review Editor does not have access to information or correspondence relating to the review.

### Book reviewers

• Potential conflict of interest for book reviewer
The invitation letter to reviewers should include the following wording: ‘If you feel there is any potential conflict of interest in your reviewing this book because of your relationship with the author (e.g. in terms of close friendship or conflict/rivalry) or for any other reason, please declare it. By accepting this invitation, it is assumed there is no potential conflict of interest.’ Standard policy will be not to use a reviewer if a conflict of interest has been declared, but the Review Editor may use his/her discretion after consulting with the Editor or Co-Editors.
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