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# Chemical Senses Instructions to authors

1. Scope
2. Letter to the Editor
3. Books for Review
4. Submission of Manuscripts
5. Authorship
6. Licence to Publish
7. Offprints
8. Proofs
9. Preparation of Manuscripts (Including Journal Style and References)
10. Color Figures
11. Cover Images
12. Funding
13. Open Access Option for Authors
14. Ethical Guidelines
15. Language Editing

Please note that the journal now encourages authors to complete their copyright licence to publish form online.

For NIH grantees: Publishing in this journal is fully compliant with the National Institute of Health (NIH) Public Access policy. Oxford Journals automatically deposits all NIH-funded papers into PubMed Central, provided NIH is acknowledged by the author as a funding source (please refer to the Funding section below). Oxford Journals also automatically deposits open access papers into PubMed Central on your behalf. Please see the journal's self archiving policy for more details.

Authors may submit images to be considered for the cover of Chemical Senses (see below).

Authors may opt to publish color figures online and black and white in print free of charge. If doing so please ensure that the figure caption works for both color and black and white versions.

Please read these instructions carefully and follow them strictly. In this way you will help ensure that the review and publication of your paper is as efficient and quick as possible. The editors reserve the right to reject manuscripts that are not in accordance with these instructions.

All material to be considered for publication in Chemical Senses should be submitted in electronic form via the journal's online submission system. Once you have prepared your manuscript according to the instructions below, instructions on how to submit your manuscript online can be found by clicking here.

## SCOPE

Chemical Senses publishes original research on all aspects of chemosensory biology, including taste, smell, vomeronasal, and trigeminal chemoreception in both vertebrates and invertebrates. Approaches can range from molecular to behavioral to ecological, and papers integrating multiple approaches are encouraged. Papers on the development of new methodology for investigating the chemical senses are welcomed, but should include experimental evidence that validates the new technology. Papers on clinical and applied research are also welcomed, but should have a fundamental concept in the chemical senses as their primary focus.

## LETTER TO THE EDITOR

Letters commenting on the scientific content of papers which have been published in Chemical Senses are considered for publication. The author(s) of the paper are normally asked to respond to the comments. Letters and responses may be edited before publication. Normal scientific terminology, and Chemical Senses citation procedures, should be followed.

## BOOKS FOR REVIEW

Publishers submitting books for review should send them to the Editor-in-Chief:

Wolfgang Meyerhof
German Institute of Human Nutrition
Potsdam-Rehbruecke
Department of Molecular Genetics
Arthur-Scheunert-Allee 114-116
D-14558 Nuthetal
Germany

## SUBMISSION OF MANUSCRIPTS

The Editors welcome electronic submission of manuscripts through the journal's online submission system. To submit online, please visit our online submission system here .

Submission of a paper implies that it reports unpublished work and that it is not under consideration for publication elsewhere. If previously published tables, illustrations or more than 200 words of text are to be included, then the copyright holder's written permission must be obtained. Copies of any such permission letters should be enclosed with the paper.

All submissions must be accompanied by a cover letter that explains the major findings of the manuscript and why the authors want to have their work published in Chemical Senses .

To contact the editorial office, please send an email .

## REVIEW OF MANUSCRIPTS

Manuscripts submitted are reviewed and those not meeting the journal's scientific standards or other requirements are rejected.

Submitted manuscripts are assessed for their general suitibility by the editor-in-chief. Thereafter the submission is assigned to the executive editor closest to the field of study who is responsible for its evaluation. The executive editor's recommendation is based on the reports of expert reviewers which will be transmitted to the authors. Authors will be notified about the final editorial decision within about 4-5 weeks. The status of a manuscript during the editorial process can be followed online at http://mc.manuscriptcentral/chemsens .

Manuscripts regarded by the Editors as of special interest may be reviewed and published on a fast track.

## REVISED MANUSCRIPTS

Revised manuscripts should be submitted within three months of the author's receipt of the referees' reports. Revised manuscripts returned after three months will be considered as new submissions subject to re-review. Authors should notify the editorial office as soon as possible if revisions will require longer than three months.

## AUTHORSHIP

All persons designated as authors should qualify for authorship. The order of authorship should be a joint decision of the co-authors. Each author should have participated sufficiently in the work to take public responsibility for the content. Authorship credit should be based on substantial contribution to conception and design, execution, or analysis and interpretation of data. All authors should be involved in drafting the article or revising it critically for important intellectual content, and must have read and approved the final version of the manuscript. Assurance that all authors of the paper have fulfilled these criteria for authorship should be given in the covering letter.

## LICENCE TO PUBLISH

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.

## OFFPRINTS

The publishers supply a free url. Offprints can be ordered using the Oxford Journals Author Services site. Late orders submitted after the journal is printed are subject to increased prices.

## CONFLICT OF INTEREST

At the point of submission, Chemical Senses' policy requires that each author reveal any financial interests or connections, direct or indirect, or other situations that might raise the question of bias in the work reported or the conclusions, implications, or opinions stated - including pertinent commercial or other sources of funding for the individual author(s) or for the associated department(s) or organization(s), personal relationships, or direct academic competition. When considering whether you should declare a conflicting interest or connection please consider the conflict of interest test: Is there any arrangement that would embarrass you or any of your co-authors if it was to emerge after publication and you had not declared it?

As an integral part of the online submission process, Corresponding authors are required to confirm whether they or their co-authors have any conflicts of interest to declare, and to provide details of these. If the Corresponding author is unable to confirm this information on behalf of all co-authors, the authors in question will then be required to submit a completed Conflict of Interest form to the Editorial Office. It is the Corresponding author’s responsibility to ensure that all authors adhere to this policy.

If the manuscript is published, Conflict of Interest information will be communicated in a statement in the published paper.

## PROOFS

Manuscripts should be in their final form when they are submitted so that proofs will require only correction of typographical errors. Authors are sent page proofs by the publisher. Please provide an e-mail address to enable page proofs to be sent as PDF files via e-mail. To avoid delays in publication, proofs should be checked immediately for typographic errors and returned to the production office by fax or e-mail within 48 hours. Essential changes of an extensive nature may be made only by insertion of a Note Added in Proof. Page charges are not levied. Authors are, however, charged for extensive changes made in proof and for special items such as color plates.

## PREPARATION OF MANUSCRIPTS

Manuscripts should be in their final form when they are submitted so that proofs will require only correction of typographical errors.

### Sections of the manuscript

Regular full-length papers should be divided into the following sequence of headed sections: Abstract (100-250 words), Introduction, Materials and methods (or Experimental), Results (or Observations), Discussion (or Conclusion), Acknowledgements, and References.

### General format

Prepare your manuscript text using a Word processing package (save in .doc or .rtf format). Use double spacing (space between lines of type not less than 6 mm) throughout the manuscript and leave margins of 25 mm (1 inch) at the top, bottom and sides of each page. Number each page and use continuous line numbering. Please avoid footnotes; use instead, and as sparingly as possible, parenthesis within brackets. Enter text in the style and order of the journal. Type references in the correct order and style of the journal. Type unjustified, without hyphenation, except for compound words. Type headings in the style of the journal. Use the TAB key once for paragraph indents. Where possible use Times for the text font and Symbol for the Greek and special characters.

Use the word processing formatting features to indicate Bold , Italic , Greek, Maths, Superscript and Subscript characters. Clearly identify unusual symbols and Greek letters. Differentiate between the letter O and zero, and the letters I and l and the number 1. Mark the approximate position of each figure and table.

Check the final copy of your paper carefully, as any spelling mistakes and errors may be translated into the typeset version.

### Commentaries

Chemical Senses publishes commentaries on particularly topical papers. Authors of commentaries are invited by the Editors of Chemical Senses , and the commentary and original paper are published in the same issue of the journal. Authors should include a clear reference to the original paper in their commentary, e.g. 'In this issue of Chemical Senses , Yoshikawa and Touhara (Yoshikawa and Touhara, 2008) show that…'. A reference to the original paper should be included in the reference list of the commentary.

### Corresponding author

The name and address (postal and email) of the author to whom all correspondence is to be addressed should be placed on the title page and identified as:

Correspondence to be sent to: John Smith, Department of Pathology, University of Somewhere, Anytown, USA. email: john.smith@somewhere.com

Telephone and fax numbers are no longer required.

### Title page and Abstract

The first page of the manuscript should begin with the title and author details, including affiliations, institutions and corresponding author details. The abstract, which should be a concise summary of the paper, should follow. Abbreviations and reference citations should be avoided in the Abstract.

### Key words

Up to six key words should be given below the abstract. Key words facilitate retrieval of articles by search engines, web directories and indexes; therefore, terms that are too general should be avoided. The selected key words should not repeat words given in the title since this is covered by most search systems. The aim is to assist potential readers to find the article by clearly and specifically describing its subject matter, including aspects of methodology or the theoretical framework.

### References & Style

Please refer to the downloadable CHEMSE mini style list .

Please note that Chemical Senses follows CSE style for numbers, whereby all numbers are provided as Arabic numerals/digits (including numbers under 10; follow CSE chapter 12).

Authors are responsible for the accuracy of the references. Published articles and those in the press (state the journal which has accepted them) may be included.

In-text references should be cited by author and date. Do not place text other than the author and date within the parenthesis. No more than two authors may be cited per reference; if there are more than two authors use et al. For example: (Smith 2010)(Smith and Jones 2010)(Smith et al. 2010).

At the end of the manuscript the citations should be typed in a reference list in alphabetical order, with the authors' names, year, paper title, journal, volume number, inclusive page numbers, and name and address of publisher (for books only). In the reference list all authors should be cited (to a maximum of 10; if more than 10 authors please use et al.). The name of the journal should be abbreviated according to the World List of Scientific Periodicals . References should therefore be listed as follows:

• Cagan RH, Rhein LD. 1980. Biochemical basis of recognition of taste and olfactory stimuli. In: van der Starre H, editor. Olfaction and Taste VII. Oxford: IRL Press. p. 35-44.
• Marshall DA, Moulton DG. 1981. Olfactory sensitivity to alpha-ionone in humans and dogs. Chem Senses. 6:53-61.
• van der Starre H, editor. 1980. Olfaction and Taste VII. Oxford: IRL Press.

Personal communications (Smith J, personal communication) should be authorized in writing by those involved, and unpublished data should be cited as (unpublished data). Both should be used sparingly.

### Tables

Tables should be typed on separate sheets and numbered consecutively with Roman numerals. They must be in an editable format (e.g. not pdf or other image file) so that they can be typeset correctly. They should be self-explanatory and include a brief descriptive title. They should be of such a size that they fit easily onto a journal page, the type area of which is 234 (height) x 185 mm (double column width) or 89 mm (single column width). Footnotes to tables indicated by lower case letters are acceptable, but they should not include extensive experimental details.

A text reference in the text should be used to indicate approximately where a table should be inserted in the text.

### Illustrations

All illustrations (line drawings and photographs) must be referred to in the text (as Figure 1 etc.) and should be abbreviated to 'Fig. 1.' only in the figure legend. For online submission, you will be required to submit images electronically in one of the following formats: .jpg, .pdf, .ppt, .gif, .tif, or .eps.

[Please note, we can receive figures as .pdf format but not tables or the main text.]

In the manuscript indicate the most appropriate position for the figure.

There is a special charge for the inclusion of color plates in the print version of Chemical Senses . The cost is £350/$600/€525 per figure . AACSS, AChemS, ECRO, and JASTS members are eligible for a 50% discount on these color charges. Color versions of figures can also be published online-only (at no charge) - for more details see our Flexible Color Option here. Please note: Authors who opt to publish black and white in print should submit just one figure legend that works for both color and grayscale as the print version must match the online version exactly. If the box in the ScholarOne submisison system for color fees has been ticked, all figures submitted in color will be typeset in color. As noted in the e-mail that you receive with your proofs, you are responsible for ensuring that all figures correctly appear in black and white or in color. Line drawings : Please provide these as clear, sharp images, suitable for reproduction when submitted. No additional artwork, redrawing or typesetting will be done. Faint and grey shading or stippling will be lost upon reproduction and should be avoided. Where various shadings are used within one figure please ensure that it is easy to differentiate between them, using standard shadings (see the hard copy of the journal for examples). There should be sufficient white space between lines and dots to ensure the areas will not fill in and look grey. If stippling is used, this should be made up of clear black dots with visible white space between them. Ensure that the size of the lettering is in proportion with the overall dimensions of the drawing. Electronic submission of figures: Figures must be saved at a resolution of at least 300 pixels per inch at the final printed size for color figures and photographs, and 600 pixels per inch for black and white line drawings . Digital color can be submitted in CMYK or RGB format. Please keep in mind that colors can appear differently on different screens and printers. For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da . Figure legends : These should be included at the end of the manuscript text. Define all symbols and abbreviations used in the figure. Common abbreviations and others in the preceding text need not be redefined in the legend. ## CONVENTIONS In general, the journal follows the conventions of the CSE Style Manual (Council of Science Editors, Reston, VA, 2006, 7th ed.). Please refer to the CHEMSE mini style list for more detailed information on CHEMSE reference and general style points. Follow Chemical Abstracts and its indexes for chemical names. For guidance in the use of biochemical terminology follow the recommendations issued by the IUPAC-IUB Commission on Biochemical Nomenclature, as given in Biochemical Nomenclature and Related Documents , published by the Biochemical Society, UK. For enzymes use the recommended name assigned by the IUPAC-IUB Commission on the Biochemical Nomenclature, 1978, as given in Enzyme Nomenclature , published by Academic Press, New York, 1980. Where possible, use the recommended SI (Systéme International) units. Genotypes should be italicized; phenotypes should not be italicized. ## ABBREVIATIONS Try to restrict the use of abbreviations to SI symbols and those recommended by the IUPAC-IUB. Abbreviations should be defined in brackets after their first mention in the text. Standard units of measurements and chemical symbols of elements may be used without definition in the body of the paper. ## PERMISSIONS FOR ILLUSTRATIONS AND FIGURES Permission to reproduce copyright material, for print and online publication in perpetuity, must be cleared and if necessary paid for by the author; this includes applications and payments to DACS, ARS, and similar licensing agencies where appropriate. Evidence in writing that such permissions have been secured from the rights-holder must be made available to the editors. It is also the author's responsibility to include acknowledgements as stipulated by the particular institutions. Oxford Journals can offer information and documentation to assist authors in securing print and online permissions: please see the Guidelines for Authors section. Information on permissions contacts for a number of main galleries and museums can also be provided. Should you require copies of this, please contact the editorial office of the journal in question or the Oxford Journals Rights department. ## CHEMICAL FORMULAE AND MATHEMATICAL EQUATIONS Wherever possible, write mathematical equations and chemical formulae on a single line. Submit complicated chemical structures as artwork. ## COLOR FIGURES Chemical Senses uses a flexible color model for figures. All figures submitted to the journal in color will be published in color online at no cost (unless the author specifically requests that their figures be in black and white online). Authors may choose to also publish their figures in color in the print journal for £350/$600/€525 per figure: you will be asked to approve this cost in an e-mail after your article is accepted for publication. You will be issued an invoice at the time of print publication.

Please note: Authors who opt to publish figures in color online and black and white in print should submit just one figure legend that works for both color and grayscale as the print version must match the online version exactly.

## COVER IMAGES

Chemical Senses is pleased to receive suggestions for cover images for the journal. Authors should indicate (ideally upon submission) whether they feel that an image associated with their manuscript would be suitable as a cover image.

## FUNDING

Details of all funding sources for the work in question should be given in a separate section entitled 'Funding'. This should appear before the 'Acknowledgements' section.

The following rules should be followed:

• The sentence should begin: ‘This work was supported by …’
• The full official funding agency name should be given, i.e. ‘the National Cancer Institute at the National Institutes of Health’ or simply 'National Institutes of Health' not ‘NCI' (one of the 27 subinstitutions) or 'NCI at NIH’ (full RIN-approved list of UK funding agencies)
• Grant numbers should be complete and accurate and provided in brackets as follows: ‘[grant number ABX CDXXXXXX]’
• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers ABX CDXXXXXX, EFX GHXXXXXX]’
• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [P50 CA098252 and CA118790 to R.B.S.R.]
and the Alcohol & Education Research Council [HFY GR667789].

In order to meet your funding requirements authors are required to name their funding sources, or state if there are none, during the submission process. For further information on this process or to find out more about the CHORUS initiative please click here.

Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.html for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.

## OPEN ACCESS OPTION FOR AUTHORS

Chemical Senses authors have the option to publish their paper under the Oxford Open initiative initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in Chemical Senses can use the following Creative Common licences for their articles:

• Creative Commons Attribution licence (CC BY)
• Creative Commons Non-Commercial licence (CC BY-NC)

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

• Regular charge - £1850 / $3000 / €2450 • Reduced Rate Developing country charge* - £925 /$1500 / €1225
• Free Developing country charge* - £0 /\$0 / €0

Please note that these charges are in addition to any color charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution and ensure you account for your own local VAT correctly.

## ETHICS GUIDELINES

In order to guarantee a consistent policy of review and publication, Chemical Senses endorses the Ethics Guidelines offered by the Society for Neuroscience. These guidelines describe the responsibilities and expected conduct not only of authors of scientific articles, but also of the editors and reviewers. We encourage our readers to take a few minutes to look over these guidelines at http://www.sfn.org/Member-Center/Professional-Conduct/Guidelines-for-Responsible-Conduct-Regarding-Scientific-Communication.

## HUMAN AND ANIMAL EXPERIMENTS

All work with humans must comply with the Declaration of Helsinki for Medical Research involving Human Subjects: http://www.wma.net/en/30publications/10policies/b3/index.html and have been approved by the local ethical committee.

When reporting experiments on animals, authors must indicate that the institutional and national guidelines for the care and use of laboratory animals were followed and that the institutional internal review board has approved the work.

Authors must include the ethics statement in the Methods section of their paper.

## LANGUAGE EDITING PRE-SUBMISSION

Language editing, particularly if English is not your first language, can be used to ensure that the academic content of your paper is fully understood by the journal editors and reviewers. Please note that edited manuscripts will still need to undergo peer-review by the journal. Language editing does not guarantee that your manuscript will be accepted for publication. Several specialist language editing companies offer similar services and you can also use any of these.

It is not mandatory to use a language editing service. Authors are liable for all costs associated with such services.

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