Information for Authors
Please note that the journal encourages authors to complete their copyright licence to publish form online.1. Editorial Policy
2. Formatting and Style
4. Online Submission Instructions
5. Licence to Publish
6. Third-Party Content in Open Access papers
7. Offprints and Free URL Link
8. Author Self-Archiving/Public Access Policy
9. Pre-Submission Language Editing
10. Crossref Funding Data Registry
1. EDITORIAL POLICY
FMLS welcomes contributions on all aspects of medieval and modern linguistic, literary and translation studies, and on the interface between these areas and film. Articles should normally be between 6000 – 10,000 words, including footnotes. However, while concision improves chances of publication, serious consideration will be given to articles in which the nature and quality of the content justify greater length. An abstract in the region of 150 words and a list of up to ten keywords should be included before the start of the article proper. FMLS welcomes use made by authors of illustrations, film and music clips or other additional sources such as linguistics data sets, providing the author has secured permission to reproduce these materials from the copyright holder. These additional materials will be included in the online version of the article. Articles should be in English. Quotations from the major European languages (French, German, Italian, Russian, Spanish) should be left in the original language; thre is no need to provide an English translation. FMLS has a policy of using two specialist peer reviewers in the reading and assessment of all articles submitted to the journal for consideration Please contact Robin MacKenzie in the first instance with any queries.
2. FORMATTING AND STYLE
Articles should have a word count of between 6000 and 10000 words including footnotes. Please display on the first page of your manuscript an abstract of up to 150 words and a list of up to 10 keywords. Please ensure the manuscript files are anonymous for review purposes and upload a separate title page .
Please type unjustified, without hyphenation (except for compound words). Use the word-processing formatting features for bold, italic, superscript and subscript characters. Save any tables, diagrams etc. as separate files, not embedded in the text file. Insert figure captions at the end of the file. Please use endnotes, not footnotes.
FMLS follows MHRA conventions for references, quotations, etc. You can access the MHRA style guide from here . You are asked to consult the guide and apply MHRA conventions before submitting your article: this will save a lot of time and greatly reduce the likelihood of mistakes. Authors are strongly urged not to use an author-date system of referencing. Longer quotations (more than about three lines) will be separated from the context. Material in Russian should adhere to Library of Congress transcription rules.
In order to reproduce any third party material, including text (except limited quotation covered by fair dealing) and figures, in an article, authors must obtain permission from the copyright holder and be compliant with any requirements the copyright holder may have pertaining to this reuse. All required permissions must be cleared before the title is handed over to production. Permissions clearance can take up to six months, so we ask you to plan accordingly. We urge you to address any possible issues regarding permissions at the outset of the project, as permissions issues can delay production. When seeking to reproduce any kind of third party material authors should request the following: (i) non-exclusive rights to reproduce the material in the specified article and journal; (ii) electronic rights, preferably for use in any form or medium; (iii) the right to use the material for the life of the work; and (iv) world-wide English-language rights.
Further guidelines on clearing permissions can be found here and here . < Authors should also include a statement indicating that permission has been obtained in the relevant legend/footnote and provide the Editorial Office with copies of any relevant paperwork. A template permissions request letter can be found at the end of the above document.
4. ONLINE SUBMISSION INSTRUCTIONS
- Note: Before you begin, you should be sure you are using an up-to-date version of Netscape or Internet Explorer. If you have an earlier version, you can download a free upgrade using the icons found at the bottom of the Instructions and Forms section of the online submission website.
- First, you will need to log into the online submission site .
- If you know your login details (i.e., you have submitted or reviewed a manuscript in this journal before), use your User ID and Password to log on. (Your user ID will usually be your email address.)
- If you do not know your login details, check to see if you are already registered by clicking on the Forgot your password button and following the on-screen instructions. If you are not already registered, you can register by clicking on the Create account button on the login screen and following the on-screen instructions.
- If you have trouble finding your manuscripts or have other problems with your account, do not create another account. Instead, please contact the journal's editorial office.
- To submit a new manuscript, go to the Author Centre, and click on “Click here to submit a new manuscript', and then follow the on-screen instructions. There are up to 7 steps for you to follow to submit your manuscript. You move from one step to the next by clicking on the Next button on each screen or back to the previous screen by clicking on the Previous button. Please note that if you click on the 'Back' or 'Forward' buttons on your browser, the information you have entered will not be saved. At any stage you can stop the submission process by clicking on the 'Main Menu' button. Everything you have typed into the system will be saved, and the partially completed submission will appear under 'unsubmitted manuscripts' in your 'Author Centre'. To return to the submission process you will need to click on the button 'Continue Submission' against the relevant manuscript title.
- When submitting your manuscript, please enter your manuscript data into the relevant fields, following the detailed instructions at the top of each page. You may like to have the original word-processing file available so you can copy and paste the title and abstract into the required fields. You will also be required to provide email addresses for your co-authors, so please have these to hand when you log onto the site.
- When you come to upload your manuscript files via the 'File Upload' screen:
- Enter individual files using the 'Browse' buttons and select the appropriate 'File type’ from the pull-down menu. The choices may vary from journal to journal but will always include a 'Main Document' (your manuscript text).
- Upload your files by clicking on the 'Upload files' button. This may take several minutes. Click on the SAVE button to confirm the upload. Repeat these steps until you have uploaded all your files.
- If you have uploaded any figures or tables you will be prompted to provide figure/table captions and 'file tags' that will link figures to text in the HTML proof of your main document.
- Once you have uploaded all your files, indicate the order in which they should appear in your paper. This will determine the order in which they appear in the consolidated PDF used for peer review.
- After the successful upload of your text and images, you will need to view and proofread your manuscript. Please do this by clicking on the blue HTML button or a PDF button.
- If the files have not been uploaded to your satisfaction, go back to the file upload screen where you can remove the files you do not want and repeat the process.
- When you are satisfied with the uploaded manuscript proof click on 'Next' which will take you to the 'Review & Submit' screen. The system will check that you have completed all the mandatory fields and that you have viewed your manuscript proof. It will also present you with a summary of all the information you have provided and give you a final chance to edit it. If there is a red cross next to any section this will indicate that not all the fields have been filled in correctly. You may either go back to the relevant page or click the nearest ‘edit’ button.
- When you have finished reviewing this information press 'Submit'.
- After the manuscript has been submitted you will see a confirmation screen and receive an email confirmation stating that your manuscript has been successfully submitted. This will also give the assigned manuscript number, which is used in all correspondence during peer review. If you do not receive this, your manuscript will not have been successfully submitted to the journal and the paper cannot progress to peer review. If this is the case your manuscript will still be sitting in the 'Unsubmitted Manuscripts' section of your 'Author Centre' awaiting your attention.
- If you return to your 'Author Centre' you will notice that your newly submitted manuscript can be found in the 'Submitted Manuscripts' area. The ‘Status' section provides information on the status of your manuscript as it moves through the review process.
Submitting a Revised Manuscript
- Log on to the online submission website as before and, in the 'Author Centre', click on 'Manuscripts with Decisions'. At the bottom of the screen you will see those manuscripts that require a revision (or that have been revised). Create a revision of this manuscript by clicking on 'create a revision' under Actions. You will now be able to see the editor and reviewer comments and will be able to respond to these.
- You will need to upload the files that constitute your revised manuscript. To facilitate the production process, it is essential that you upload your revised manuscript as a .doc, .rtf, or .tex file, and not in .pdf format. If you wish to finish this another time, you will find the manuscript in your 'Revised manuscripts in draft' list.
- If you click on 'View comments/respond' you will see the editor's letter to you together with the referees' comments. You may cut and paste your responses into the text areas at the bottom of the screen.
IMPORTANT. Your images are required as high-resolution .tif files (1200 d.p.i. for line drawings and 300 d.p.i. for colour and half-tone artwork). For useful information on preparing your figures for publication, go to http://dx.sheridan.com/onl/ . Please note that publication of your manuscript will not proceed until figures suitable for reproduction are received.
Getting help . If you experience any problems during the online submission process please consult the Author's User Guide which provides more detailed submission instructions and 'movie tutorials' explaining how to submit your paper. Alternatively, please contact the journal's editorial office who will be pleased to assist you.
5. LICENCE TO PUBLISH
It is a condition of publication in FMLS that authors grant an exclusive licence to the Journal, which is operated on the Journal's behalf by the Publisher, by completing a Licence to Publish form. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In granting an exclusive licence, Authors may use their own material in publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance. It is the author's responsibility to obtain permission to reproduce verbal or visual material from copyright sources. Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.
Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.
Optional Open Access Option for Authors
FMLS authors have the option to publish their paper under the Oxford Open initiative ; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged Oxford Open articles are published under Creative Commons licences. Authors publishing in FMLS can use the following Creative Common licence for their articles:
- Creative Commons Attribution licence (CC-BY)
- Creative Commons Non-Commercial licence (CC-BY-NC)
- Creative Commons non-Commercial No Derivatives licence (CC-BY-NC-ND)
Please click here for more information about the Creative Commons licences. You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are Regular charge - £1750/ $2800 / €2275 List B Developing country charge* - £875 / $1400 / €1138 List A Developing country charge* - £0 /$0 / €0 *Visit our developing countries page (click here for a list of qualifying countries). Please note that these charges are in addition to any colour charges that may apply Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure your account for your own local VAT correctly.
6. THIRD-PARTY CONTENT IN OPEN ACCESS PAPERS
If you will be publishing your paper under an Open Access licence but it contains material for which you do not have Open Access re-use permissions, please state this clearly by supplying the following credit line alongside the material: Title of content Author, Original publication, year of original publication, by permission of [rights holder] This image/content is not covered by the terms of the Creative Commons licence of this publication. For permission to reuse, please contact the rights holder.
7. OFFPRINTS AND FREE URL LINK
The corresponding author will be sent a free-access URL to the online article once it is published on Advance Access. Offprints can be ordered using the Oxford Journals Author Services site.
8. AUTHOR SELF-ARCHIVING/PUBLIC ACCESS POLICY
For information about this journal's policy, please visit our Author Self-Archiving policy page .
9. PRE-SUBMISSION LANGUAGE EDITING
If your first language is not English, to ensure that the academic content of your paper is fully understood by journal editors and reviewers is optional. Language editing does not guarantee that your manuscript will be accepted for publication. For further information on this service, please click here . Several specialist language editing companies offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.
10. CROSSREF FUNDING DATA REGISTRY
In order to meet your funding requirements authors are required to name their funding sources, or state if there are none, during the submission process. For further information on this process or to find out more about the CHORUS initiative please click here .