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Instructions to authors

 

SUBMISSIONS

Global Summitry: Politics, Economics and Law in International Governance is a peer-reviewed online and print publication.  It is a partnership between Oxford University Press (OUP) and the Munk School of Global Affairs and the Rotman School of Management at the University of Toronto. Global Summitry features articles from academic and policy experts, as well as distinguished officials and professionals in the field. A fully digital journal, Global Summitry will host written, audio, and video content online.

Global Summitry offers description and analysis on the economics, law, history and diplomatic aspects of the global summitry field. In addition, Global Summitry will have a Policy Watch feature, which will cover a wide range of subjects, including the G7/8 and G20 summits, ministerial summits, APEC, EAS, the BRICS, NATO, the Nuclear Security summits, the United Nations, Rio+20, the COP meetings, the IMF, OECD, the World Bank, the WTO, UNCTAD, UNDP, the UNFCCC, BCBS, BIS, FSB, IOSCO, and other global institutional and sectorial settings.

This document is a guide for writing analytical reports, articles, and papers for Global Summitry. It outlines suitable sources and content, the writing style of the reports, and the required citation format. Prior to publication, your contribution will be edited based on these guidelines.

CONTENT AND SOURCES

  1. Always use sources that are reputable and accessible to the general public. Use websites when possible, since these are more easily verified by editors.
  2. If you are unsure of the reliability of a source, contact the Managing Editor of Global Summitry.
  3. Suggested reputable sources include websites of major newspapers and magazines, government agencies and ministries, international institutions (such as WHO, UN, IMF, and the World Bank). Do not use blogs, and always attempt to find the primary source of information, rather than using webpages that have re-posted previously published works.

STYLE

  1. Reports should be concise and free of ‘laden’ prose. Short and clear sentences should be used.
  2. Analysts should use the active voice whenever possible.
  3. Whenever short forms or acronyms are used, the first instance of the short form should be followed by the full name written out in parentheses, for example, “…as reported by the IMF (International Monetary Fund).” Do not put periods between the letters in the acronym.
  4. Avoid the use of italic and bold fonts.
  5. Use the serial (Oxford) comma. A comma should precede the coordinating conjunction (i.e. and, or) in a list. Colons are used to introduce a proof, explanation, or list. Semi-colons are used for long lists, in which the individual items contain commas. They may be used to separate related clauses. Long dashes should be avoided, but if they are used, ensure that they are properly formatted.
  6. The word “summit” is capitalized when referring to a particular summit (i.e. The Cannes G20 Summit), but not when referring to summits in general. The word “leaders” should be capitalized when referring to a particular group of leaders (i.e. the G8 Leaders), but not when used in a general sense.
  7. Numbers ten and under should be expressed in words, as well as numbers that are one word long (i.e. thirty, but not thirty-one). All other numbers, including years, should be digits. Don’t start a sentence with a numeral – write out the whole word instead.
  8. Currencies should be denoted using their three letter code, a space, the symbol, and then the amount. For example, USD $3 million, EUR €50 thousand.
  9. American spelling will be used, so “neighbor” not “neighbour.”  Because the Global Summitry Project is a global initiative, and will be accepting submissions from around the world, it is important to be consistent.
  10. The formatting is “Gx Summit,” not “G-x Summit”.
  11. Dates should be written “month day, year,” for example, “June 9, 2011”. If you are referencing a month and a year, there is no comma separating them (i.e. “August 2012”, not “August, 2012”).

CITATIONS

All direct quotes and facts should be cited. We will not be using footnotes, since these are impractical for the online formatting. The end of the document will have a list of works cited, and citations within the text will be done in parentheses, providing the author’s last name, the year of publication, and the page number (if applicable).

If you are unable to use the procedure outlined below for Microsoft Word referencing, please use a consistent format (MLA or APA) and use embedded citations throughout.

In order to maintain consistency throughout our documents, please use the Microsoft Word References tool. When you have a new source that you would like to reference, go to the References tab and click on the “Manage Sources” button. From there, you can add new sources (click “New), edit sources you have previously used (click “edit”) and add sources that you have previously used (click “Add”).

When you add a new source, you do not have to fill in every field. However, ensure that the author name, publication, publication date, and the date the material was accessed is included. All links must be active.

To cite within your document, click “Insert Citation” on the “References” tab. To add the page number, click on the small arrow to the right of the citation and click “Edit Citation”. You will now have the option to add the page number. This is necessary for PDF files and offline sources.

The end of the document will list the works cited. This can be done easily on the “References” tab by clicking “Bibliography” and choosing “Works Cited”.

 

MANUSCRIPT PREPARATION

The Title page should include the title, name(s) of the author(s), and institutional affiliation for each author. It should also include name, address, telephone number, and e-mail address of the author responsible for correspondence as well as the name and address of the author to whom requests for reprints should be sent. Page numbering should begin on this page.

Each article should include an Abstract of no more than 100 words, beginning on a separate page. The Text should also begin on a separate page. The first numbered section should follow the introduction of the article. References should be cited in the text by author's last name and the year of publication. Footnotes should be kept to a minimum and should be placed at the bottom of the page on which the footnote number appears.  Each footnote is a separate paragraph. Do not number author affiliations or acknowledgments of support or assistance. Equations should be numbered consecutively with Arabic numerals.

Tables should be typewritten, each on a separate page, and numbered sequentially with Arabic numerals; each should have a brief, descriptive title; each should be designed to fit on a page without undue compression. Vertical rules should not be used. They should be as self-explanatory as possible, incorporating any necessary descriptive material in an unnumbered footnote.

Figures should also be numbered consecutively with Arabic numerals. All explanatory material should be included in the legend and not in the figure itself. Submit review copies of each figure with the manuscript. All artwork and typography should be of professional quality. Typewritten or hand-drawn figures are not acceptable. Figure legends should be typed together on a separate sheet double-spaced.

Creation and format. Figures should be created as Encapsulated Postscript (.eps) or Tagged Image Format (.tif) files at resolutions of 300 dpi (dots per square inch) for photographic and color images or 600 dpi for black and white line drawings. Use CMYK colors only. PowerPoint may also be used for graphs only. Please use high-resolution original sources, such as scanned original artwork or original image files, to create your .tif or .eps figures, with fonts embedded. For EPS submissions, please use the following fonts only: Arial, Courier, Times New Roman, Helvetica, and Symbol.

Even when saved as .tif or .eps files, graphics downloaded or saved from Web pages (and other low-resolution materials) will not meet print quality standards and are therefore unacceptable for figure creation. Blurry, illegible, or other low-quality figures will be returned to you for recreation and may delay publication of your paper.

We recommend that you produce your figures with high-quality graphics software, such as Adobe Photoshop, to help ensure appropriate resolution and workability. For instructions on how to use Photoshop and other supported graphics software to prepare figures, please visit http://cpc.cadmus.com/da/applications.asp. If the software available to you cannot generate .tif or .eps files, you may wish to print a high-quality copy of the figure, scan it, and then save it as a .tif. For instructions on scanning, please visit http://cpc.cadmus.com/da/scanning.asp.

For useful information on preparing your figures for publication, please click here.

Crossref Funding Data Registry
In order to meet your funding requirements authors are required to name their funding sources, or state if there are none, during the submission process. For further information on this process or to find out more about the CHORUS initiative please click here.

 

LANGUAGE EDITING

Language editing, if your first language is not English, to ensure that the academic content of your paper is fully understood by journal editors and reviewers is optional. Language editing does not guarantee that your manuscript will be accepted for publication. For further information on this service, please click here. Several specialist language editing companies offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.

 

POST-ACCEPTANCE

LICENSE TO PUBLISH

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright license to publish form.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

 

OPEN ACCESS OPTION FOR AUTHORS

Authors have the option, at an additional charge, to make their paper freely available online immediately upon publication, under the Oxford Open initiative. After your manuscript is accepted, as part of the mandatory license form required of all corresponding authors, you will be asked to indicate whether or not you wish to pay to have your paper made freely available immediately. If you do not select the Open Access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licenses. Authors publishing in this journal can use the following Creative Commons licenses for their articles:

Creative Commons Attribution license (CC BY, for funded authors only)
Creative Commons Non-Commercial license (CC BY-NC)
Creative Commons non-Commercial No Derivatives license (CC BY-NC-ND)

Please click here for more information about the Creative Commons licenses.

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

Regular charge - £1,850/$3,000/€2,450
Reduced Rate Developing country charge* - £925 / $1500 / €1225
Free Developing country charge* - £0 /$0 / €0
*Visit our Developing Countries page for a list of qualifying countries.

 

PERMISSIONS FOR ILLUSTRATIONS AND FIGURES

In order to reproduce any third-party material, including figures or tables, in an article authors must obtain permission from the copyright holder and be compliant with any requirements the copyright holder may have pertaining to this reuse. When seeking to reproduce any kind of third party material authors should request the following:

1. non-exclusive rights to reproduce the material in the specified article and journal;
2. electronic rights, preferably for use in any form or medium;
3. the right to use the material for the life of the work; and
4. world-wide English-language rights.

Further guidelines on clearing permissions can be found at: http://www.oxfordjournals.org/access_purchase/permissions_guidelines.doc.

Authors should also include a statement indicating that permission has been obtained in the relevant legend/footnote and provide the Editorial Office with copies of any relevant paperwork.

A template permissions request letter can be found at the end of the above document.

 

 

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