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Information for Authors


Submission of Manuscripts



Review Process


Licence to Publish

Open Access Option

Submission checklist



Health Promotion International contains refereed original articles, reviews, and debate articles on major themes and innovations from various sectors including education, health services, employment, government, the media, industry, environmental agencies, and community networks. The journal provides a unique focal point for articles of high quality that describe not only theories and concepts, research projects and policy formulation, but also planned and spontaneous activities, organizational change, social and environmental development.


Please note: We discourage pre-submission enquiries as it is difficult to ascertain whether your research would be suitable for inclusion in our journal at a very early stage. We are very interested in rigorous evaluation research, and we would encourage you to submit your manuscript online, and it can be assessed through our regular channels.

Journal Sections   

The Journal publishes the following types of manuscripts:

1. Original articles - describing empirical research covering the broad field of health promotion

2. Perspectives – advancing innovation in health promotion research and scholarship through (systematic) review, theoretical argument and/or methodological reflection

3. Debates – discussing opportunities and discourse in the field through systematic and conceptually sound arguments related to a body of knowledge published in the Journal or elsewhere

4. Letters – focused scholarly responses to material published in the Journal

Original Articles, Perspectives, Reviews and Debate have a limit of 7000 words (see below), letters up to 500 words should be discussed with the Editor-in-Chief before submission.

General Points


IMPORTANT: We operate double blind peer review, so your submission must be anonymous. Please be careful to remove all author details from the main anonymous document, including from the file name and placing any information that may give details as to the author's identity, such as acknowledgments, details of ethics, funding statements, contact details onto the title page.

Please prepare two separate documents:

1. A separate title page stating:

• The title of the submission

• The name(s) and email address(es) of the author(s) [and where there is more than one author, the name and email address of the author designated to receive correspondence regarding the submission (i.e. the ‘corresponding author’)]

• Acknowledgements

• Funding information (please see below 'Funding' section for full details)

• Word count and breakdown

• Plus any ethics approval details

2. An anonymised manuscript with any information (see above list) or citations that reveal the identity of the author(s) removed

Information and citations that reveal the identity of the author(s) may be reinserted in the manuscript after review.      

Title : No longer than 10 words; also to please include the country where research was undertaken in title (if relevant).

Abstract: 250 words. Must be included in the anonymised document.

Key words : Please include a minimum of two words “key words” from the drop down box to aid literature searching, and a maximum of five.

Word count : Manuscript length not to exceed 7000 words for Original Articles, Perspectives, Reviews and Debate, allowing (for example):

• 3000 words for body of text

• 250 words for abstract

• 1000 words for references

• Total of 3 tables or figures ( all tables and figures will be deemed to represent approximately 500 words each, due to the space required if manuscript is published ).

Variations can be made to the length of these individual sections (except the abstract which must be 250 words or less) but the total word count must not exceed 7000 words; over-length articles will not be considered.

Correspondence : The Editorial Office will correspond directly with authors on the acceptability of their papers.

Unique submissions : Authors may not submit manuscripts that are under consideration for publication elsewhere.

Online submission : Manuscripts must be submitted online via the online submission system http://mc.manuscriptcentral.com/hpi . Please see online submission instructions .

Preparing Documents for Submission

An example of a previously published Health Promotion International article can be found here for reference (no subscription required).

Enter text in the style and order of the Journal (see "References" section below).


Where possible use Times for the text font and Symbol for the Greek and special characters. Please use the word processing formatting features to indicate Bold , Italic , Greek, Maths, Superscript and Subscript characters.

Font size

• Main body - sentence case

• Summary heading (i.e. 'Summary') - bold

• Heading level 1 - Full Capitals, bold

• Heading level 2 - Sentence case

• Heading level 3 - Sentence case


Please use single column for text.

Tables and figure captions

Insert figure captions and tables at the end of the file. Tables must be in editable format (e.g. Word, Excel).

Figure Submission

Save any diagrams, figures, graphs or illustrations generated electronically as separate files and not embedded into the text file . Figures can be in editable or image format.

Prepare your figures at publication quality resolution, using applications capable of generating high-resolution .tif files (1200 d.p.i. for line drawings and 300 d.p.i. for colour and half-tone artwork). The printing process requires your figures to be in this format if your paper is accepted and printed. For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da . For online submission, please also prepare a second version of your figures at low-resolution (72 d.p.i.) for use in the review process; these versions of the figures can be saved in .jpg, .gif, .tif or .eps format.

When preparing figures, please make sure that any characters or numbers included in the figures are large enough to read on-screen.

For online submission, please upload the low-resolution versions of the figures as separate files ( do not incorporate them into the main body of your text ). Please see Online Submission Instructions for full instructions.

Colour Figures

Colour figures can be reproduced if there is sufficient merit in doing so. Authors will be required to pay for the cost of colour reproduction in the print version of the Journal (£350/US$600/€525.00 per figure). Alternatively, black and white figures can appear in the printed version of an article with colour versions appearing online (for which there is no charge) – figure legends will need to be suitably worded, i.e. can be understood when referring to either the black and white or colour version of the figure. Please state your preferred option (i.e. agreement to pay £350/US$600/€525.00 per figure for print and online colour/online-only colour with no charge/black and white both online and in print) in your covering letter.

Language editing

Particularly if English is not your first language, before submitting your manuscript you may wish to have it edited for language. This is not a mandatory step, but may help to ensure that the academic content of your paper is fully understood by journal editors and reviewers. Language editing does not guarantee that your manuscript will be accepted for publication. If you would like information about such services please click here . There are other specialist language editing companies that offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.

Third-Party Content in Open Access papers

If you will be publishing your paper under an Open Access licence but it contains material for which you do not have Open Access re-use permissions, please state this clearly by supplying the following credit line alongside the material:

Title of content

Author, Original publication, year of original publication, by permission of [rights holder]

This image/content is not covered by the terms of the Creative Commons licence of this publication. For permission to reuse, please contact the rights holder.

Online submission

Once your manuscript is ready for submission, please follow the online submission instructions here .

Resubmitting revised manuscripts

Please note: when you resubmit, please include two copies of the revised (anonymous) document; one containing tracked changes and one "clean" or unmarked copy . PLEASE DO NOT GIVE ANY DETAILS THAT WILL INDICATE AUTHOR IDENTITY, INCLUDING THE RESPONSE TO REVIEWER FEEDBACK.

Please see Online Submission Instructions for full instructions on resubmitting revised manuscripts.


Include a funding statement on the title page (if appropriate).

For the funding statement the following rules should be followed:

• The sentence should begin: ‘This work was supported by …’
• The full official funding agency name should be given, i.e. ‘the National Cancer Institute at the National Institutes of Health’ or simply 'National Institutes of Health' not ‘NCI' (one of the 27 subinstitutions) or 'NCI at NIH’ ( full RIN-approved list of UK funding agencies )

• Grant numbers should be complete and accurate and provided in brackets as follows: ‘[grant number ABX CDXXXXXX]'

• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers ABX CDXXXXXX, EFX GHXXXXXX]’

• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)

• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [P50 CA098252 and CA118790 to R.B.S.R.].’

Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.html for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.

Crossref Funding Data Registry

In order to meet your funding requirements authors are required to name their funding sources, or state if there are none, during the submission process. For further information on this process or to find out more about the CHORUS initiative please click here .


Reference list:

• References should be listed at the end of the main text.

• Reference citations should be inserted in the text using the author-date system whereby the surname of the author and year of publication of the reference are used in the text. For example: 'Reports by Author (Author, 1989) have confirmed...' or '...as reported earlier (Author and Author, 1985; Author et al ., 1998)'. Do not place text other than the author and date within the parentheses.

• Authors should check all references carefully, and in particular ensure that all references in the Reference section are cited in the text.

• The list of references should be in alphabetical order of surnames.

• References by the same author(s) should be in chronological order.

• Personal communications, unpublished results, manuscripts submitted or in preparation, statistical packages, computer programs and web sites should be cited in the text only, NOT included in the References section.

• Accession numbers may be cited either within the text or in the form of a reference. 

• The normal form of listed references is author's surname, initials; year in parenthesis; article title; journal name in full, volume number and page numbers.

• See examples below

Examples :

Journal article (already published in an issue) : Xu, L. S., Pan, B. J., Lin, J. X., Chen L. P., Yu, S. H. and Jones, J. (2000) Creating health-promoting schools in rural China: A project started from deworming. Health Promotion International , 15 , 197-206.

Journal article (e-pub ahead of print) : Salmon, J., Ball, K., Crawford, D., Booth, M., Telford, A., Hume, C., Jolley, D. and Worsley, A. (2005) Reducing sedentary behaviour and increasing physical activity among 10-year-old children: overview and process evaluation of the ‘Switch-Play’ intervention. Health Promotion International , January 24, 2005: 10.1093/heapro/dah502.

Chapter in a book : Zerjal, T., Singh, L. and Thangaraj, Jr K. (1999) The use of Y-chromosomal DNA variation. In Papiha, B. N. and Chakraborty, E. (eds), Genomic Diversity, 2nd edition, Chapter 4. Kluwer Academic, New York, NY, pp. 91–101.

Book (Editor as author) : Shaw, S. and Anderson, D. L. (eds) (1978) Classification of osteogenesis imperfect. New England Journal of Medicine, 21, 1003–1007.

Number of authors : Single author: Shaw, S.

Two authors: Kennedy, T. and Jones, R.

More than three authors: Zerjal, T., Singh, L. and Thangaraj, Jr K.

More than six authors: If more than 6, retain first six authors and put et al.

Electronic source (website/web page) : Barry, P. (2002) One Tel’s cash SOS, then it all fell apart. Sydney Morning Herald, 1 August. http://www.smh.com.au (last accessed 16 September 2002).

Australian Government. (2008) National Perinatal Depression Initiative. Canberra. http://www.health.gov.au/internet/main/Publishing.nsf/Content/mental-perinat (last accessed 6 July 2014).

Reference citations in text :

• Single author: (Zhou, 2001)

• Two authors: (McDonald and Norman, 2002)

• More than two authors: (Schoolcraft et al., 2001)

• Same author, more than one citation: (Jones, 2001, 2003)

• Unpublished data: (H.G.Jones, unpublished results/submitted for publication/in preparation [delete as appropriate])


Upon submission your manuscript will be assessed by the Editorial Office to meet the scope of the Journal and specific submission requirements. If suitable for the Journal the manuscript will be assigned to an Associate Editor who will manage the review process. The manuscript will be sent to at least two reviewers. You will be able to suggest one reviewer. Preferred reviewers need to be independent and objective peers, and also available to act as a reviewer. Colleagues, supervisors or subordinates from the same workplace as yours are deemed inappropriate.

The Journal will only make publication recommendations based on at least two reviews returned. This is the case for every stage of the review process and at any revision phase.

IMPORTANT: Reviewers volunteer their time and expertise to the Journal and we greatly appreciate this. They will be invited to submit reviews within a reasonable time (normally 2-4 weeks) but busy schedules and competing commitments may cause delays. The Editorial Office of the Journal will make every effort to follow up with delayed reviewer responses.

Occasionally we will be unable to secure appropriate reviewers within a reasonable time. If, following our reasonable effort, no appropriate reviews have been secured within 120 days authors may be given the opportunity to suggest new reviewers or rejection, withdrawal or resubmission may be considered.


If manuscripts are accepted for publication authors are sent page proofs. Please provide an e-mail address to enable page proofs to be sent as PDF files via e-mail. To avoid delays in publication, proofs should be checked immediately for typographical errors and any corrections returned within 3 working days.


Please note that the journal now encourages authors to complete their copyright licence to publish form online.

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.

This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In granting an exclusive licence, authors may use their own material in publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance. In consideration for granting an exclusive licence, the publisher will provide free online access to your article. Printed offprints may be ordered at extra cost at the proof stage.

To download the offprint form, please click here . Offprints and single issues can also be ordered through the Author Services site.

Orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU you or your institution should account for VAT by way of a reverse charge. Please provide us with your or your institution’s VAT number.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

Open Access Option for Authors

Health Promotion International authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in Health Promotion International can use the following Creative Common licence for their articles: 

• Creative Commons Attribution licence (CC BY)

• Creative Commons Non-Commercial licence (CC BY-NC)

• Creative Commons non-Commercial No Derivatives licence (CC BY-NC-ND)

Please click here for more information about the Creative Commons licences. You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

Regular charge - £2000 / $3200 / €2600

Reduced Rate Developing country charge* - £1000 / $1600 / €1300

Free Developing country charge* - £0 /$0 / €0

*Visit our developing countries page (click here for a list of qualifying countries). Please note that these charges are in addition to any colour charges that may apply. Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

Author Self-Archiving/Public Access policy

Author Self-Archiving/Public Access policy from May 2005

For information about this journal's policy, please visit our Author Self-Archiving policy page .


The HPI submission checklist can be found here . You may find it useful to print and complete the checklist to ensure that all aspects have been covered.


Editorial Office contact information:

Ms Robyn Perlstein BSc (hons); Grad Dip Diet; APD

Health Promotion International Journal Manager


Ground Floor

15–31 Pelham St

Carlton, VICTORIA 3053



Email: HPI@vichealth.vic.gov.au

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