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Instructions to Authors

1. EDITORIAL POLICY

The Editor-in-Chief and the Editorial Board of the International Journal of Refugee Law ('IJRL') maintain an editorial policy of strict independence. Neither the Editor-in-Chief, the Editorial Board, nor the publisher accepts responsibility for the views expressed by authors in their contributions.

2. SUBMISSION OF ARTICLES

All article submissions must be made online at https://mc.manuscriptcentral.com/ijrl.

Articles should be between 10,000 and 12,000 words, although the IJRL can accommodate more substantial pieces. Shorter notes and comments may also be considered. Authors are reminded that the IJRL has an international circulation and are therefore encouraged to ensure that the context of laws and policies is clearly explained (in footnotes, if appropriate) to readers who may be unfamiliar with the details of particular national or regional systems.

Articles submitted for publication must not be under consideration for publication elsewhere.

Authors will be notified as soon as possible (normally within three months) of the Editorial Board's decision on the acceptability of their paper for publication.

3. PREPARATION OF ARTICLES

Authors must ensure that their manuscript is written in clear, concise English. Authors whose first language is not English should have their manuscript read by a native English speaker before submission, since the IJRL cannot undertake in-depth copy-editing. Several specialist language editing companies offer services which authors are able to use at their own cost. For further information on such services, please click here. Language editing does not guarantee that a manuscript will be accepted for publication.

Authors must follow the instructions below regarding the format of manuscripts and references.

Prepare your manuscript, including tables, using a word-processing program and save it as a .doc or .rtf file. All files in these formats will be converted to .pdf format upon submission. Please ensure that an Abstract is included at the beginning of the manuscript file.

Prepare any other files that are to be submitted for review, including any supplementary material. The permitted formats for these files are the same as for manuscripts. Other file types, such as Microsoft Excel spreadsheets and Powerpoint presentations, may be uploaded and will be converted to .pdf format.

When naming your files, please use simple filenames and avoid special characters and spaces. If you are a Macintosh user, you must also type the three-letter extension at the end of the file name you choose (e.g., .doc, .rtf, .jpg, .gif, .tif, .ppt, .xls, .pdf, .eps, .mov).

Submitting your Manuscript

Once your files are ready, go to Manuscript Central to submit.

If you are not already registered, you can register by clicking on the 'Create an Account' button on the login screen and following the on-screen instructions.

  • First, you will need to log in to an existing account or set up a new account.
  • If you know your login details (i.e. because you have submitted or reviewed a manuscript for the IJRL before), use your User ID and Password to log in. (Your user ID will usually be your email address.)
  • If you do not know your login details, check to see if you are already registered by entering your email address in the Password Help box and following the on-screen instructions.
  • If you have trouble finding your manuscripts or have other problems with your account, do not create another account. Instead, please contact the IJRL editorial office.

To submit a new manuscript, go to the 'Author Centre', and click on 'Click here to submit a new manuscript', and then follow the on-screen instructions. There are up to seven steps for you to follow to submit your manuscript. You move from one step to the next by clicking on the 'Next' button on each screen or back to the previous screen by clicking on the 'Previous' button. Please note that if you click on the 'Back' or 'Forward' buttons on your browser, the information you have entered will not be saved. At any stage you can stop the submission process by clicking on the 'Main Menu' button. Everything you have typed into the system will be saved, and the partially completed submission will appear under 'Unsubmitted Manuscripts' in your 'Author Centre'. To return to the submission process you will need to click on the button 'Continue Submission' against the relevant manuscript title.

When submitting your manuscript, please enter your manuscript data into the relevant fields, following the detailed instructions at the top of each page. You may like to have the original word-processing file available so you can copy and paste the title and abstract into the required fields. You will also be required to provide email addresses for your co-authors, so please have these to hand when you log on to the site.

When you come to upload your manuscript files via the 'File Upload' screen:

  • Enter individual files using the 'Browse' buttons and select the appropriate 'File type’ from the pull-down menu. The choices will include a 'Main Document' (your manuscript text).
  • Upload your files by clicking on the 'Upload Files' button. This may take several minutes. Click on the 'Save' button to confirm the upload. Repeat these steps until you have uploaded all your files.
  • Once you have uploaded all your files, indicate the order in which they should appear in your paper. This will determine the order in which they appear in the consolidated PDF used for peer review.
  • After the successful upload of your text, you will need to view and proofread your manuscript. Please do this by clicking on the HTML button or the PDF button.
  • If the files have not been uploaded to your satisfaction, go back to the 'File Upload' screen where you can remove the files you do not want and repeat the process.

When you are satisfied with the uploaded manuscript proof, click on 'Next' which will take you to the 'Review & Submit' screen. The system will check that you have completed all the mandatory fields and that you have viewed your manuscript proof. It will also present you with a summary of all the information you have provided and give you a final chance to edit it. If there is a red cross next to any section this will indicate that not all the fields have been filled in correctly.

After the manuscript has been submitted, you will see a confirmation screen and receive an email confirmation stating that your manuscript has been successfully submitted. This will also give the assigned manuscript number, which is used in all correspondence during peer review. If you do not receive this, your manuscript will not have been successfully submitted to the IJRL and the paper cannot progress to peer review. If this is the case, your manuscript will still be sitting in the 'Unsubmitted Manuscripts' section of your 'Author Centre' awaiting your attention.

If you return to your 'Author Centre' you will notice that your newly submitted manuscript can be found in the 'Submitted Manuscripts' area. The ‘Status' section provides information on the status of your manuscript as it moves through the review process.

Submitting a Revised Manuscript

When you are ready to upload a revised manuscript, log in to Manuscript Central as before and, in the 'Author Centre', click on 'Manuscripts to be Revised'. You will then see the titles of any manuscripts you submitted that are under revision.

If you click on 'View Comments/Respond' you will see the Editor's letter to you, together with the referees' comments. If you wish to briefly detail changes made, please use the box provided at the bottom of the screen (optional).

If you click on the manuscript title you will reach the 'File Manager' screen. Here you can upload the files that constitute your revised manuscript. To facilitate the production process, it is essential that you upload your revised manuscript as a .doc or .rtf file, and not in .pdf format.

Getting Help

If you experience any problems during the online submission process, please use the 'Author Help' function, which takes you to specific submission instructions, or 'Get Help Now', which takes you to the Frequently Asked Questions page. Alternatively, contact the Manuscript Central support line by email (support@scholarone.com) or telephone (+1 434 817 2040 x167).

4. FOOTNOTES, REFERENCES AND LAYOUT

Authors will be expected to follow the style sheet, and the OSCOLA referencing style https://www.law.ox.ac.uk/sites/files/oxlaw/oscola_4th_edn_hart_2012.pdf. Authors can also obtain further guidance from previous issues of the IJRL.

The IJRL does not have the resources for both copy-editing and re-formatting. Thus, contributions that depart substantially from IJRL style will be returned to authors for revision. Authors are responsible for checking the accuracy of all references.

Please do not use automatic cross-referencing in your footnotes.

5. PROOFS

Authors will receive a PDF proof of their contribution prepared for the printer, on which typographical or other minor changes can be made.

6. EXCLUSIVE LICENCE AND OFFPRINTS

It is a condition of publication in the IJRL that authors grant an exclusive licence to OUP. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In granting the licence, authors may use their own material in publications provided that the IJRL is acknowledged as the original place of publication, and OUP is notified in advance in writing.

Upon receipt of accepted manuscripts at Oxford Journals, authors will be invited to complete an online copyright licence to publish form.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that OUP may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

Offprints and single issues may be ordered using the same Author Services site as you used to assign copyright.

7. OPEN ACCESS OPTION FOR AUTHORS

Authors publishing in the IJRL have the option to publish their paper under the Oxford Open initiative, whereby, for a charge, their paper will be made freely available online immediately upon publication. After a manuscript is accepted, the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process, authors will be asked to indicate whether or not they wish to pay for Open Access. If they do not select the Open Access option, the paper will be published with standard subscription-based access and authors will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in the IJRL can use the following Creative Commons licences for their articles:
• Creative Commons Attribution licence (CC-BY)
• Creative Commons Non-Commercial licence (CC-BY-NC)
• Creative Commons Non-Commercial No Derivatives licence (CC-BY-NC-ND)

Please click here for more information about the Creative Commons licences.

Authors can pay Open Access charges using our Author Services site. This enables authors to pay online with a credit/debit card, or request an invoice by email or post. The Open Access charges applicable are:

Regular charge - £1750/ $2800 / €2275
List B Developing country charge* - £875 / $1400 / €1135
List A Developing country charge* - £0 /$0 / €0
*Visit our Developing Countries page for a list of qualifying countries

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

8. BOOK REVIEWS

Publishers submitting books for review should send them to the Book Review Editor at the address below. Reviewers should include full publishing details, including the ISBN and publisher/location.

9. CORRESPONDENCE

All correspondence should be sent to:

Editor-in-Chief
International Journal of Refugee Law
Faculty of Law
University of New South Wales
UNSW Sydney NSW 2052
Australia
j.mcadam@unsw.edu.au

Book Reviews:

Book Review Editor
International Journal of Refugee Law
Department of Law and Criminology
Aberystwyth University
Aberystwyth SY23 3AS
United Kingdom
ryp@aber.ac.uk

10. CONFLICT OF INTEREST

Conflict of interest defined

A conflict of interest is construed as a personal involvement in a case or other matter being reported; a meaningful financial interest in the matter, or a connection with an author, including personal relationships or direct academic competition, that might raise the question of bias in reviewing and judging work submitted for publication.

Policy for editors and reviewers

Editors will refrain from participating in the evaluation and selection of articles as to which they may be reasonably perceived to have a conflict of interest. Similarly, outside reviewers will be expected to refrain from participating in the evaluation and selection of articles as to which they may be reasonably perceived to have a conflict of interest, and they will be advised that, by agreeing to review a submission, they are warranting that they are aware of no such conflict.

Legal cases and funding

When a court case is the focus of an article published in the IJRL, the author will declare any involvement he or she may have had in the case (as advocate, judge, or litigant) in a footnote on the title page. Similarly, any such involvement by the IJRL Editor-in-Chief will be disclosed.

Authors will be asked to declare any financial support related to their papers published in the International Journal of Refugee Law so that these too may be disclosed in a footnote.

CrossRef Funding Data Agency

11. AUTHOR SELF-ARCHIVING/PUBLIC ACCESS POLICY

For information about the IJRL's policy, please visit the Author Self-Archiving policy page.

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