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Music & Letters Awards

The Music & Letters Trust makes awards twice a year, in January and July, in order to support musical research. Sums awarded recently have ranged from £50 to £1500, with most falling between £250 and £750. The maximum grant awarded to any individual application will not normally exceed £750, although a limited number of larger awards (up to £1500) may be given for proposals of exceptional quality. Support has been given for the obtaining of research materials (such as photographs and microfilms), editorial and publication costs (e.g. translations, reproduction rights), and expenses for research trips and conference attendance, as well as costs associated with conference organization. Please see the additional guidelines below for applications for research projects, conference attendance, and organization.

Funds are not available for research towards a degree. Applications from postgraduate students, however, are welcomed for such purposes as conference attendance in order to give a paper, and for research expenses not directly related to the production of a thesis.

Applicants are eligible to receive funding from the Trust only once every two years. Thus an applicant who was awarded a grant in July 2014 would not be eligible to apply again until the January 2017 round. Awards may be made to UK or non-UK applicants.

Applications should be made by email to the Secretary to the Music & Letters Trust, Dr Peter Wilton , using the pro forma (Word version available here). The deadlines for the January and July awards are 15 November and 15 May respectively. Retrospective applications are not considered except where an application in advance would have been impossible; in such cases applicants must provide a clear explanation of the reasons why they were not able to apply to the previous round.

Applications for funds to support events occurring between 15 January and 15 July in any given year should be submitted to the Trust no later than the previous November; likewise applications for funds to support events occurring between 15 July and 15 January should be submitted no later than the previous May. Applicants will be notified of the outcome of their application either in mid-January (for applications submitted by the November deadline) or mid-July (for those submitted by the May deadline).

Applicants should ask two referees to write directly to the Secretary of the Trust by the relevant application deadline; any delay in the receipt of a reference may jeopardise the success of the application. At least one of the referees should normally be from outside the applicant's institution.

Applicants are required to apply to other sources of funding, such as the British Academy and AHRC, where they are eligible. Where they do not do so, it will not normally be possible for the Music & Letters Trust to consider their application. Budgeting should take into account any funding applied for from other sources, and the amount received should such applications have been already successful. The Trust frequently funds projects on a shared basis and may make a provisional award pending the outcome of an application to another fund. It may also award a proportion of the sum applied for without reference to any other source of funding.

Grants awarded are maximum amounts and are paid up to the maximum on production of receipts or other firm evidence of expenditure for the purposes for which the grant was awarded. In the case of travel expenses (for example air fares) necessarily incurred in advance, these may be reimbursed in advance on application to the Secretary, but must be returned to the Trust if for any reason the journey is not undertaken. The Trust also expects to receive a brief report on the research or other activity for which the money has been awarded, and to be acknowledged appropriately in any published work.

The Trust makes awards at its absolute discretion, and its decisions are final.

Additional Guidelines for Applications for Support for Research Projects

1. Applications for funding to assist an ongoing or concluding research project should include a brief outline of the research questions, aims and objectives for the project, the research context, the research methods, the intended research outcome(s), and the reasons for which the research expenses need to be incurred.
2. If you intend to make one or more research trips in connection with this application, please include the approximate dates between which you intend to travel.

Additional Guidelines for Applications for Conference Attendance

1. Applicants applying for support for conference attendance should include the abstract of their paper in their application.
2. Where funds are requested to enable conference attendance, it is not necessary to wait until a proposed paper has been accepted before submitting an application to the Trust: applicants should, however, inform the Secretary once the outcome of their proposal is known.

Additional Guidelines for Applications for Conference Organization

1. Applications should include the date, title, and location of the conference, outline its aims and scope, and describe the specific purposes for which a Music & Letters grant would be used. They should also include a full budget for the conference, with the items for which support is requested from Music & Letters clearly identified.
2. The costs of concerts at conferences are considered for support only if the concert can be regarded, in the opinion of the Trust, as analogous to a paper by an invited speaker or as the outcome of practice-led research.
3. References for applications for support for conference organization should not normally come from individuals involved in the organization of the conference itself.

4. Funds are not normally awarded on more than one occasion for conferences that take place on a recurrent basis (e.g. biennial conferences). All previous applications that have been made to the trust within the past five years for support for a conference that occurs on a recurrent basis must be disclosed within your application, regardless of the named applicant.
5. Applications should be made by a named individual; normally this should be the person leading the event’s organization at the host institution. Given that the beneficiary of any successful application is in this case the conference rather than the individual, such individuals are permitted, exceptionally, to apply to the scheme in the same round in respect of their own research, or to re-apply within two years where they do so either for an individual research award, or in connection with a conference under a different aegis. The Board of Trustees reserves the right to assess eligibility.

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