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Instructions to Authors

The Gerontological Society of America (GSA), the publisher of Public Policy & Aging Report, was founded in 1945 to promote the scientific study of aging, to encourage exchanges among researchers and practitioners from the various disciplines related to gerontology, and to foster the use of gerontological research in forming public policy. The organization fosters collaboration between physicians, nurses, biologists, behavioral and social scientists, psychologists, social workers, economists, policy experts, those who study the humanities and arts, and many other scholars and researchers in aging. Through networking and mentorship opportunities, GSA provides a professional "home" for 5,500 career gerontologists and students at all levels. For more information about GSA, visit geron.org.

On this page :

Submission and Acceptance of Manuscripts
Acceptance of Manuscripts
Manuscript Preparation
Types of Manuscripts Considered for Publication and Word Count
Licenses, Offprints, and Submissions
Permissions for Illustrations and Figures
Advance Access
Post-production Corrections
Authors Self-Archiving/ Advance Access Policy

Submission and Acceptance of Manuscripts

Authors must contact the Associate Editor, Greg O'Neill, regarding unsolicited submission proposals. Note: issues of Public Policy & Aging Report are organized around a central topic. Therefore, an unsolicited proposal must provide the suggested topic and authors for, at minimum, four “Regular” articles (see definition below).

Prior to submission, corresponding authors should gather the following information: (a) complete contact information for themselves and each contributing author; this should include degree and affiliation; (b) a copy of the manuscript, in a Word-compatible format, including title page, key words, acknowledgments (optional [word limit for acknowledgments is 30-40 words]), text, and references; (c) a cover letter (optional) explaining how the manuscript is innovative, provocative, timely, and of interest to a broad audience, and other information authors wish to share with editors.

Please submit your manuscript as a word document, and include your tables and figures with the submission.

Instructions for Files
Upload a complete version of the manuscript with all of the author and acknowledgment details. This version will be seen by the editors and will be the version published, IF accepted.

Additional instructions regarding submissions can be obtained by contacting the Managing Editor, Megan McCutcheon, at ppar@geron.org.

Acceptance of Manuscripts

Submission of a manuscript to Public Policy & Aging Report implies that it has not been published or is not under consideration elsewhere. If accepted for this journal, it is not to be published elsewhere without permission. As a further condition of publication, the corresponding author will be responsible, where appropriate, for certifying that permission has been received to use copyrighted instruments or software employed in the research and that human or animal subjects approval has been obtained.

In the case of coauthored manuscripts, the corresponding author will also be responsible for signing a license to publish form on behalf of his or her co-authors indicating that the manuscript is original work, has not been previously published, will not be submitted for publication to any other journal following acceptance in Public Policy & Aging Report, and all necessary permissions have been received.

Manuscript Preparation

Public Policy & Aging Report uses APA style. General guidelines follow; for more detailed information, consult the Publication Manual of the American Psychological Association (6th ed.) Please see section 4 below for additional information about the types of submissions and word counts.

a. Preparing the manuscript. Manuscripts should be double-spaced, including references and tables, on 8-1/2” x 11” paper using 1” margins and 12-point Times New Roman font. Do not use special spacing before or after paragraphs, figures, and tables. Use bold font for your article title, and any other main headings throughout the paper. Use italics for sub-headings.

b. Title page. The page should include complete contact information for each author, including (at a minimum) degree(s), affiliation, and mailing address. The corresponding author should be clearly designated as such, and should also include his or her email address.

Text references. Refer to the Publication Manual of the American Psychological Association (6th ed.) for style. References in text are shown by citing in parentheses the author’s surname and the year of publication. Example: ‘‘. . . a recent study (Jones, 1987) has shown. . . .’’ If a reference has two authors, the citation includes the surnames of both authors each time the citation appears in the text. When a reference has more than two authors and fewer than six authors, cite all authors the first time the reference occurs. In subsequent citations, and for all citations having six or more authors, include only the surname of the first author followed by ‘‘et al.’’ Multiple references cited at the same point in the text are in alphabetical order by author’s surname.

d. Funding. Details of all funding sources for the work in question should be given in a separate section entitled Funding.

e. Acknowledgment. If the authors choose to include acknowledgments recognizing funders or other individuals, they should be placed on a separate page immediately following the title page.

f. Reference list. Type double-spaced and arrange alphabetically by author’s surname; do not number. The reference list includes only references cited in the text. Do not include references to private communications. Consult the Publication Manual of the American Psychological Association (6th ed.) for correct form.


Journals: Morrow-Howell, N. & Noelker L. (2006). Raising the bar to enhance the research–practice link. The Gerontologist, 46, 315-316.

Books: Quadagno, J. S. (1982). Aging in early industrial societies. New York: Academic Press.

g. Footnotes and Endnotes. Footnotes are not to be included in your article. We do not encourage the use of endnotes. If you feel they are absolutely necessary, please limit short endnotes to no more than 5. Do not include references in endnotes.

h. Tables/charts/figures. If tables or figures are included, please do not insert them into the text of the article. Include them at the end of the article. In the article, indicate approximately where you want the table/chart/figure to appear.

1. Tables. Tables are to be double-spaced, numbered consecutively with Arabic numbers and have a brief title for each. Place table footnotes immediately below the table, using superscript letters (a, b, c) as reference marks. Asterisks are used only for probability levels of tests of significance (*p < .05).

2. Figures/Illustrations. Figures should be submitted in greyscale unless the absence of color changes the integrity of the data or image. Please upload your figures either embedded in the word processing file or as separate high-resolution images in any of the following file formats: .jpg, .tif, .gif or .eps. For line drawings, the resolution should be 1200 d.p.i. and for color and half-tone artwork, the resolution should be 300 d.p.i. For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da.

Figures must be professionally lettered in a sans-serif type (e.g., Arial or Helvetica). All labels used in figures should be in upper case in both the figure and the caption. The journal reserves the right to reduce the size of illustrative material.

Types of Manuscripts Considered for Publication and Word Count

All manuscripts submitted to Public Policy & Aging Report should address practice and/or policy implications. The word limits listed below include text and references. The word limit does not include tables and figures.

a. Regular Articles. Articles should be written for a well-educated audience, but should be relatively free of jargon. Articles should be between 2,000 and 3,000 words.

b. Spotlight Articles.
The goal of a “spotlight” article is to provide a short overview of a key issue not covered by the report’s full length articles. Articles should be written for a well-educated audience, but we encourage authors to write in accessible language, with limited use of jargon/references/footnotes. References to key website links, however, are welcomed. Spotlight articles should be between 500 and 750 words, depending on whether or not you choose to include a figure/table/graphic (limit one).


Authors of accepted manuscripts must license copyright to The Gerontological Society of America. However, authors have unlimited rights to republish their articles in volumes they write or edit and to duplicate the material for their own use in classroom activities. When articles are republished or duplicated under these circumstances, a citation to the previous publication in Public Policy & Aging Report is required.

Licenses, Offprints, and Submissions

It is a condition of publication in Public Policy & Aging Report that authors grant an exclusive license to The Gerontological Society of America. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. As part of the license agreement, authors may use their own material in other publications provided that Public Policy & Aging Report is acknowledged as the original place of publication and Oxford University Press as the Publisher. The journal encourages authors to complete their copyright license to publish forms online!

Please note that by submitting an article for publication, you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.
Information about the Creative Commons license can be found at http://creativecommons.org/.

Authors will receive electronic access to their paper free of charge. Printed offprints may be purchased in multiples of 50. Authors may purchase offprints through the author services site where they sign their online license forms.

Permissions for Illustrations and Figures

Permission to reproduce copyright material, for print and online publication in perpetuity, must be cleared and if necessary paid for by the author; this includes applications and payments to DACS, ARS and similar licensing agencies where appropriate. Evidence in writing that such permissions have been secured from the rights-holder must be made available to the editors. It is also the author's responsibility to include acknowledgements as stipulated by the particular institutions. Oxford Journals can offer information and documentation to assist authors in securing print and online permissions: please see Guidelines for Authors at http://www.oxfordjournals.org/for_authors/. Information on permissions contacts for a number of main galleries and museums can also be provided. Should you require copies of this, please contact the editorial office of the journal in question or the Oxford Journals Rights department.


The following rules should be followed:

• The sentence should begin: ‘This work was supported by …’

• The full official funding agency name should be given, i.e. ‘National Institutes of Health’, not ‘NIH’ (full RIN-approved list of UK funding agencies) Grant numbers should be given in brackets as follows: ‘[grant number xxxx]’

• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers xxxx, yyyy]’

• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)

• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [hfygr667789].’

Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.htmlfor details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.

Crossref Funding Data Registry
In order to meet your funding requirements authors are required to name their funding sources, or state if there are none, during the submission process. For further information on this process or to find out more about the CHORUS initiative please click here.

Advance Access

Advance Access allows for papers to be published online soon after they have been accepted for publication--reducing the time between submission and publication. Articles posted for Advance Access have been copyedited and typeset but not yet paginated for inclusion in a specific issue of the journal. Appearance in Advance Access constitutes official publication, with full-text functionality, and the Advance Access version can be cited by a unique DOI (Digital Object Identifier). The final manuscript is then paginated into an issue, at which point it is removed from the Advance Access page. Both versions of the paper continue to be accessible and citable.

Post-production Corrections

The publisher will make no correction to a paper already published without and erratum or corrigendum (as applicable); this applies to papers on Advance Access and published within and issue. This policy means that any change made to a paper already published online will have a corresponding erratum or corrigendum published with its own separate DOI. Whether on Advance Access or in an issue, if an erratum or corrigendum is published, the online version of the original paper will also be corrected online and the correction notice will mention that the correction has been made. Corrections will only be made if the publication record is seriously affected by the scholarly accuracy of the published information.

Authors' corrections to Supplementary Data are made only in exceptional circumstances (for example major errors that compromise the conclusion of the study). Because the Supplementary Data is part of the original paper and therefore the published record, the information cannot be updated if new data have become available or interpretations have changed.

Authors Self-Archiving/ Advance Access Policy

For information about this journal's policy, please visit our Author Self-Archiving policy page.


Public Policy & Aging Report expects that authors will observe high standards with respect to publication ethics. For example, the following practices are unacceptable: (1) falsification or fabrication of data, (2) plagiarism, including duplicate publication of the authors' own work, in whole or in part without proper citation, (3) misappropriation of the work of others such as omission of qualified authors or of information regarding financial support. Allegations of unethical conduct will be discussed initially with the corresponding author. In the event of continued dispute the matter will be referred to the author's institution and funding agencies for investigation and adjudication.

Oxford Journals, publisher of Public Policy & Aging Report, is a member of the Committee on Publication Ethics (COPE), and the journal strives to adhere to the COPE code of conduct and guidelines. For further information see http://www.publicationethics.org.uk.

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