# Instructions to authors

Please note that the journal now encourages authors to complete their copyright licence to publish form online

OPEN ACCESS OPTION FOR AUTHORS

Manuscripts must be submitted online. Once you have prepared your manuscript according to the instructions below please visit the online submission web site. Instructions on submitting your manuscript online can be viewed here.

Word and LaTex templates can be found online. Instructions on how to use the LaTex template are included in the .zip file. Please ensure that the manuscript contains a current email address for the corresponding author.

This Journal takes publication ethics very seriously. If misconduct is found or suspected after the manuscript is published, the journal will investigate the matter and this may result in the article subsequently being retracted.

### Scope

Radiation Protection Dosimetry covers all aspects of personal and environmental dosimetry and monitoring, for both ionising and non-ionising radiations. This includes biological aspects, physical concepts, biophysical dosimetry, external and internal personal dosimetry and monitoring, environmental and workplace monitoring, accident dosimetry, and dosimetry related to the protection of patients. Particular emphasis is placed on papers covering the fundamentals of dosimetry; units, radiation quantities and conversion factors. Papers covering archaeological dating are included only if the fundamental measurement method or technique, such as thermoluminescence, has direct application to personal dosimetry measurements. Papers covering the dosimetric aspects of radon or other naturally occurring radioactive materials and low level radiation are included. Animal experiments and ecological sample measurements are not included unless there is a significant relevant content reason.

PAPERS should be full papers of a theoretical or practical nature with comprehensive descriptions of the work covered.

NOTES should be written as letters with the authors' names and addresses at the end and should be marked 'For Publication'.

LETTERS TO THE EDITOR should be written as letters with the authors' names and addresses at the end and should be marked 'For Publication'.

### Manuscript preparation

It is a condition of acceptance that all authors shall have read and agreed to the contents and the format of their manuscript before submission and after any significant revisions have been made. The author submitting the paper should be prepared, if asked, to certify compliance with this rule.

All contributions should be in English (authors whose mother tongue is not English are requested to ask someone with a good command of English to review their contribution before submission). Spelling should be in accordance with the Oxford English Dictionary. However, please use 'dosemeter' rather than 'dosimeter', for consistency within the journal. Manuscripts should be written in the third person, not the first. Please reserve the use of capital letters for proper names and abbreviations only and not for commonly used terms.

Title page

The title page should contain just the title, authors' names and full postal addresses, corresponding author contact information (telephone, fax and email) and a short running title. Titles should be brief and as informative as possible. A short title of not more than 40 characters (including spaces) for a running head should be supplied.

Abstract

An abstract of preferably not more than 150 words should be provided on its own page of the manuscript, headed by the title and authors' names.

Headings should be given to main sections and sub-sections, which should not be numbered. (The heading hierarchy is non-bold capitals, bold lower case and italic lower case.)

Footnotes

Footnotes should not be used. Such text should be inserted into the main document, in parentheses if necessary.

Tables

Tables should be supplied on separate pages at the end of the manuscript. Data in tables should be rounded to a level appropriate for the information being provided.

Units, symbols and equations

SI units should be used throughout but other established units may be included in brackets (note that cGy is not acceptable). Isotope mass numbers should appear at the upper left of the element symbol, e.g. 90Sr. Equations should be fully typed and numbered sequentially. Scalar quantities and physical constants should be italicised, including subscripts, where used. Mathematics should be punctuated, as though part of a sentence.

Abbreviations

Abbreviations should be defined when they first appear in the text.

References

References should be indicated in the text by superior numbers in parentheses and the full reference should be given in a list at the end of the paper in the following form, in the order in which they appear in the text:

1. Crase, K. W. and Gammage, R. B. Improvements in the use of ceramic BeO in TLD. Health Phys. 29, 739-746 (1975).

2. Clarke, R. H. and Webb, G. A. M. Methods for estimating population detriment and their application in setting environmental discharge limits. Proceedings of Symposium - Biological Impications of Radionuclides Released from Nuclear Industries. Vienna, March 1979. IAEA-SM-237/6, 149-154 (1980).

3. Aird, E. G. A. A. An introduction to medical physics. Heineman Medical Books Ltd (1983) ISBN 0 433 003502.

4. Duftschmid, K. E. TLD personnel monitoring systems - the present situation. Radiat. Prot. Dosim. 2, 2-12 (1982).

5. International Commission on Radiation Units and Measurements. Determination of operational dose equivalent quantities for neutrons. ICRU Report 66. J. ICRU 1, (2001).

All the authors' names and initials (or the first 10 followed by et al.), the title of the paper, the abbreviated title of the journal, volume number, page numbers and year should be given. Abbreviated journal titles should be in accordance with the current World List of Scientific Periodicals. Please note the use of lower case lettering in article titles.

### Funding information

Details of all funding sources for the work in question should be given in a separate section entitled 'Funding'. This should appear before the 'Acknowledgements' section.

The following rules should be followed:

• The sentence should begin: ‘This work was supported by …’
• The full official funding agency name should be given, i.e. ‘National Institutes of Health’, not ‘NIH’ (full RIN-approved list of UK funding agencies) Grant numbers should be given in brackets as follows: ‘[grant number xxxx]’
• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers xxxx, yyyy]’
• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [hfygr667789].

Crossref Funding Data Registry:
In order to meet your funding requirements authors are required to name their funding sources, or state if there are none, during the submission process. For further information on this process or to find out more about the CHORUS initiative please click here.

### Figure preparation

Further information on submitting figures for review and production can be viewed in the online submission instructions.

The number of figures used should be kept to the minimum consistent with clear presentation of the work reported. Numbered figure legends should be provided with the manuscript. We reserve the right to reduce or enlarge artwork to the optimum size for legibility in the journal.

Guidelines

The lettering in figures should be of such a size that the letters and symbols will remain legible after reduction to fit the printed area available. Figures should have left hand vertical and bottom horizontal axes only, with no background shading, but a right hand vertical axis may be included if scaled differently to the left hand axis. Lines should be black (i.e. not coloured) and key information should be incorporated into the caption, and not superimposed on the figure itself. Please do not indulge in the sophisticated graphics techniques available to make figures unnecessarily complicated, such as the use of pseudo-3D presentations when 2D figures are perfectly adequate (e.g. histograms).

Colour figures

Colour figures can be reproduced at a cost to the author of 350 GBP/665 US$/525 Euro per figure. The corresponding author will be required to confirm that he/she accepts these charges before the manuscript goes into production. ### Correspondence Proofs will be emailed to the corresponding author and any corrections must be returned to the production office at Oxford University Press within three days. Any corrections that contradict journal style will not be transferred. An offprint order form will accompany the proofs. Any queries relating to your manuscript after it has been accepted may be sent to RPD production, OUP. ### Copyright It is a condition of publication in the journal that authors grant an exclusive licence to the journal, published by Oxford University Press. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In assigning the licence, authors may use their own material in other publications provided that the journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance.. Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form. Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles. ### Special issues/proceedings issues Authors should check the submission procedure with the conference organisers. In most cases, manuscripts should be sent to the conference organisers, who will review them and then send them on to the publisher. For some proceedings issues, the conference organisers will have arranged for manuscripts to be reviewed using the online journal submission system. Authors should only use the online submission system when so instructed by the conference organisers. The Instructions to Authors also apply to special/proceedings issue manuscripts. All such manuscripts must be clearly marked with the conference details. Articles should usually (by agreement with the conference organisers) be restricted to six printed pages. ### Offprints Every author will receive a free URL linking them to a press ready PDF of their paper. You can also order offprints or copies of the issue that your paper appears in using the Oxford Journals Author Services site. ### Author Self-Archiving/Public Access policy For information about this journal's policy, please visit our Author Self-Archiving policy page. OPEN ACCESS OPTION FOR AUTHORS Radiation Protection Dosimetry authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged. Oxford Open articles are published under Creative Commons licences. Authors publishing in Radiation Protection Dosimetry can use the following Creative Commons licences for their articles: • Creative Commons Attribution licence (CC-BY) Please click here for more information about the Creative Commons licences. You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are: Regular charge - £1850/$3000 / €2450
List B Developing country charge* - £925 / $1500 / €1225 List A Developing country charge* - £0 /$0 / €0

Please note that these charges are in addition to any colour/page charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

### Conflict of Interest

At the point of submission, Radiation Protection Dosimetry's policy requires that each author reveal any financial interests or connections, direct or indirect, or other situations that might raise the question of bias in the work reported or the conclusions, implications, or opinions stated - including pertinent commercial or other sources of funding for the individual author(s) or for the associated department(s) or organization(s), personal relationships, or direct academic competition. When considering whether you should declare a conflicting interest or connection please consider the conflict of interest test: Is there any arrangement that would embarrass you or any of your co-authors if it was to emerge after publication and you had not declared it?

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